Job Information
Morehouse School Of Medicine Executive Administrative Assistant in Atlanta, Georgia
Executive Administrative Assistant Bookmark this Posting | Print Preview | Apply for this Job
Posting Details
Position Information
About MSM
Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.
We exist to:
• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.
At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !
Posting Number NONAC3272
Job Title Executive Administrative Assistant
Position Title Executive Administrative Assistant
Position Type Non-Faculty
Number of vacancies 1
Salary
Department Office of External Affairs and Innovation (OEAI)
Position Summary
In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Office of the President and Dean is seeking an Administrative Assistant to join their team.
The Executive Administrative Assistant will support the Chief Innovation Officer and the Senior Vice President for External Affairs and Innovation with preparation for the Board of Trustee meetings and presentations, logistics, and institutional projects as delineated.
Minimum Qualifications
Two-year degree in business administration, communications, or a related field.
Seven years of office administration, senior secretarial or related experience is acceptable in lieu of a two-year degree.
Two to four years prior experience providing administrative support at the Director or VP level.
Ability to thrive in a fast-paced environment and operate with a high sense of urgency.
Ability to observe strict confidentiality in all aspects of services provided.
Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients.
Intermediate or higher proficiency in MS Office – including Word, Excel, PowerPoint & Outlook.
The ability to type or keyboard 60 accurate words per minute.
Preferred Qualifications
A bachelor’s degree in business administration, communications, or a related field.
Three years or greater of experience providing administrative support at the executive (“C-suite”) level.
Experience with meeting preparation and materials development including Board of Directors meetings.
Project management skills.
Ideal candidate will have worked in highered, academic health sciences, and/or academic medicine.
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Quick Link https://careers.msm.edu/postings/20139
EEO Statement Summary
Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
Job Duties
Description of Job Duty
Manages the daily operations and functions of assigned areas
Description of Job Duty
Plans and organizes departmental meetings and training sessions
Description of Job Duty
May be responsible for maintaining department director’s and/or chair’s calendar
Description of Job Duty
Assists in development of administrative departmental operating policies
Description of Job Duty
May coordinate and plan special events and activities
Description of Job Duty
Serves as department liaison for customers and responds to inquiries and general information requests
Description of Job Duty
Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memorandum, and other documents
Description of Job Duty
Composes routine correspondence, types, formats and proofreads memos, letters, forms, manuscripts, and grant proposals
Description of Job Duty
Responsible for working with Faculty Affairs and Credentialing in the on-boarding process for new faculty.
Pre-Employment/Employment Requirements
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization
Immunization Requirements
It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Curriculum Vitae or Resume
Optional Documents
Cover Letter