Shire Accounts Payable Coordinator (Swedish & English) in Dublin, Ireland
Ensure that purchase invoices and payment requests are recorded accurately and payments are made on a timely basis. This is achieved through;
Effective analysis of invoice data and associated trouble shooting
Application of VAT knowledge and knowledge of Shire’s Procure to Pay processes and controls
Effective liaison with internal colleagues and external vendors.
70% of time:
Use the ReadSoft invoice processing tool and SAP to analyse all invoice and credit documents received on a daily basis and to determine workload and tasks for the day.
Utilise the ReadSoft error log to investigate errors and understand why documents have not been fully processed.
Use manual expertise and understanding of the process to correct errors on a timely basis in accordance with rules and tolerances so that documents can be routed for electronic workflow and approval.
Ensure completeness of SAP data by using an electronic scanning tool to capture manually keyed invoices and link them to SAP documents.
Reconcile supplier statements and monitor vendor account balances.
Process electronic payment requests, checking completeness and accuracy of information.
15% of time:
Use knowledge and expertise relating to SAP VAT codes, rules of supply and Shire’s VAT registrations in order to manually code the VAT on vendor invoices as necessary.
Utilise knowledge of Shire’s “Delegation of Authority” rules and limits to ensure that invoices are correctly routed to the business for approval using the ReadSoft workflow tool.
15% of time:
Liaise frequently and regularly with colleagues across the organization to ensure that invoices are approved by the business in a timely fashion in order to meet weekly payment deadlines and so that they are paid in accordance with vendor payment terms.
Assist the business in the functional and technical aspects of the ReadSoft workflow tool for approving invoices.
Assist the business with guidance on vendor and purchase order creation using automated tools.
Understand what information is needed for correct vendor creation and ensure that it’s provided, so that invoices can be recognized via scanning technology and payments can be made correctly.
Liaise with vendors in relation to queries and their invoice submission compliance from a Procure to Pay Process point of view and to ensure invoice recognition by the scanning technology used.
Education & Experience Requirements
GCSE Maths and English (or equivalent)
Accounts Payable experience
Microsoft Office experience, particularly Excel & Word
Fluent in English and Swedish
- SAP experience
Key Skills & Competencies
Driven and committed – able to work on own initiative under pressure and to demanding deadlines.
Open and communicative – able to interact effectively at all levels of the organization.
Strong analytical skills – able to identify anomalies in data and solve them quickly and effectively.
High level of accuracy and attention to detail.
Strong customer service focus – understand customer needs and possess the desire and ability to meet and exceed those expectations, demonstrating a high commitment to quality delivery.
Complexity & Problem Solving
Use of ReadSoft invoice processing tool in conjunction with SAP.
Resolution of unusual or complex VAT situations.
Application of Shire’s “Delegation of Authority” rules
Supporting the business in the use of multiple electronic systems relating to the Procure to Pay process
Internal & External Contacts
All colleagues involved in the procurement of goods or services.
All external vendors
Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.
Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.