Shire Accounts Payable Coordinator (Swedish & English) in Dublin, Ireland

Primary Role

Ensure that purchase invoices and payment requests are recorded accurately and payments are made on a timely basis. This is achieved through;

  • Effective analysis of invoice data and associated trouble shooting

  • Application of VAT knowledge and knowledge of Shire’s Procure to Pay processes and controls

  • Effective liaison with internal colleagues and external vendors.

Essential Functions

70% of time:

  • Use the ReadSoft invoice processing tool and SAP to analyse all invoice and credit documents received on a daily basis and to determine workload and tasks for the day.

  • Utilise the ReadSoft error log to investigate errors and understand why documents have not been fully processed.

  • Use manual expertise and understanding of the process to correct errors on a timely basis in accordance with rules and tolerances so that documents can be routed for electronic workflow and approval.

  • Ensure completeness of SAP data by using an electronic scanning tool to capture manually keyed invoices and link them to SAP documents.

  • Reconcile supplier statements and monitor vendor account balances.

  • Process electronic payment requests, checking completeness and accuracy of information.

15% of time:

  • Use knowledge and expertise relating to SAP VAT codes, rules of supply and Shire’s VAT registrations in order to manually code the VAT on vendor invoices as necessary.

  • Utilise knowledge of Shire’s “Delegation of Authority” rules and limits to ensure that invoices are correctly routed to the business for approval using the ReadSoft workflow tool.

15% of time:

  • Liaise frequently and regularly with colleagues across the organization to ensure that invoices are approved by the business in a timely fashion in order to meet weekly payment deadlines and so that they are paid in accordance with vendor payment terms.

  • Assist the business in the functional and technical aspects of the ReadSoft workflow tool for approving invoices.

  • Assist the business with guidance on vendor and purchase order creation using automated tools.

  • Understand what information is needed for correct vendor creation and ensure that it’s provided, so that invoices can be recognized via scanning technology and payments can be made correctly.

  • Liaise with vendors in relation to queries and their invoice submission compliance from a Procure to Pay Process point of view and to ensure invoice recognition by the scanning technology used.

Education & Experience Requirements

Required:

  • GCSE Maths and English (or equivalent)

  • Accounts Payable experience

  • Microsoft Office experience, particularly Excel & Word

  • Fluent in English and Swedish

Preferred:

  • SAP experience

Key Skills & Competencies

  • Driven and committed – able to work on own initiative under pressure and to demanding deadlines.

  • Open and communicative – able to interact effectively at all levels of the organization.

  • Strong analytical skills – able to identify anomalies in data and solve them quickly and effectively.

  • High level of accuracy and attention to detail.

  • Strong customer service focus – understand customer needs and possess the desire and ability to meet and exceed those expectations, demonstrating a high commitment to quality delivery.

Complexity & Problem Solving

  • Use of ReadSoft invoice processing tool in conjunction with SAP.

  • Resolution of unusual or complex VAT situations.

  • Application of Shire’s “Delegation of Authority” rules

  • Supporting the business in the use of multiple electronic systems relating to the Procure to Pay process

Internal & External Contacts

  • All colleagues involved in the procurement of goods or services.

  • All external vendors

Travel Requirements

  • None.

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.