Shire PO Processing and Supplier Registration Specialist in Exton, Pennsylvania

Responsibilities

50%-PO Processes

Review Coupa purchase requisitions for completeness and compliance with the Procure to Pay policy. Includes reviewing back up documentation, bid waivers, currency, alignment of back up documentation to requisition and clarity of description. Liaise with business and Sourcing team as applicable to follow up on purchase requisitions failing to meet required standards with a view to efficient resolution of issues. Work with requisitioners to ensure change orders and other updates to purchase orders (POs) are completed accurately and efficiently. Maintain all appropriate back up documentation associated with each PO as required. Contribute to internal training and provide support to requisitioners across the business on vendor creation and amendment, purchase requisitioning (Coupa usage), and other procurement processes. Ensure compliance to all Shire and Procure to Pay specific policies relevant to the performance of the role, maintain records as specified, and support and participate in internal and external process audits as required.

30%-Supplier Registration Processes

  1. Contribute to the administration of the having new suppliers registered to do business with Shire (L-Baxalta) companies.

  2. Perform control and review processes within established Sharepoint site to ensure that all new vendors are appropriately checked and reviewed.

  3. Contribute to internal training and provide support to users across the business on vendor creation and Sharepoint site usage.

  4. Ensure compliance to all Shire and Procure to Pay specific policies relevant to the performance of the role, maintain records as specified, and support and participate in internal and external process audits as required.

  5. Ensure foreign vendors are properly compliant with W-8 requirements.

20%-Client/Internal Relations

Build and maintain good working relationships with other departments and personnel across the business, associates in the Sourcing and Finance teams and outside suppliers. Be a strong advocate and subject matter expert in the end-to-end Procure to Pay process relating to indirect goods and services. Participate in the development of process and training materials and assist in delivery of training to the business. Participate in projects, and process improvement initiatives as required.

Education & Experience Requirements

  • Experience of purchase order processing and/or supplier maintenance activities in a multinational environment

  • Demonstrated ability to work as part of a cross functional team

  • Excellent Microsoft Office skills

  • Experience in delivering or supporting training in a group environment

  • Coupa experience strongly desirable

  • Supplier Management System experience strongly desirable

  • 4 year college degree required

Key Skills and Competencies

  • Strong communication and interpersonal skills necessary for daily interaction with the business at all levels across the organization.

  • Excellent organizational skills, ability to work independently and manage conflicting demands and appropriately prioritize.

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive to implement ideas through to a successful conclusion.

  • Demonstrate a strong customer service focus – have a good understanding of customer needs and show a desire to meet/exceed expectations.

  • Ability to achieve results through influence and persuasion.

  • Excellent attention to detail.

  • Ability to handle change effectively and deal with ambiguity.

  • Good analytical skills

  • Strong ability to handle all types of personalities in daily interactions

Internal and External Contacts

Works closely with the Global Procurement and Accounts Payable teams in resolving issues and questions around the Procure to Pay process.

Interacts with the business to resolve requisition and PO issues and training on the Procure to Pay process, along with Supplier Registration system activities.

Equal Employment Opportunity

Shire is an Equal Opportunity Employer committed to a diverse workforce. Shire will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law – Supplement - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf

Pay Transparency Policy - https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Reasonable Accommodations

Shire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.