Shire Sales & Marketing Assistant Hematology in Zug, Switzerland

SUMMARY:

For our Hematology Franchise, we are hiring an administrative assistance to support in Marketing & Sales . The assistant will be a key person support in constant optimization and improvement of business support solutions. He/she will support in multiple functions including marketing & sales, vendor management, contract management, managing internal and external events, providing coordination and support for 3d party service providers.

Responsibilities:

Office Management

  • Manages purchase orders and processes accounts payable invoices including OPEX tracking and accruals

  • Is responsible for vendor management (set up and manage in online platform)

  • Management of contracts, negotiations and cooperation with Health care professionals (HCP, hospitals, hospital pharmacists) and external suppliers (event-management agencies, hotels, graphics, print, transportation, etc)

  • Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary

  • Prepares correspondence, spreadsheet reports and presentations as directed

  • Attends department meetings, takes and distributes meeting minutes

  • Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems

  • Completes expense reports for senior members using the provided electronic system

  • Provides back-up for other administrative assistants as required

Event-management and travel management

  • Management and supervising of external events (conferences, lectures, symposia) with KOLs participation in Switzerland and abroad

  • Logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Switzerland and abroad

  • Handling of Key opinion leaders (KOL) invitations and contracts

  • Ensuring proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation)

Marketing & sales support

  • Coordinate and execute preparation of local marketing materials

  • Execute and track medical-legal approval processes as back up for PMs (Veeva)

  • Providing coordination and support for 3d party service providers (Agencies, Translation services, printing companies etc.)

  • Support Sales force team (handle promotional material stock etc.)

Education and Experience

  • Fluent in speaking and writing German, English and French languages

  • Extensive working knowledge of MS Word and MS Outlook

  • Advanced knowledge of MS Excel & MS PowerPoint

  • Experience with purchase orders and accounts management systems/software (preferably SAP)

  • Requires strong attention to detail in composing materials (incl. promotional material), establishing priorities, scheduling meeting and arrange travel itineraries

  • Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands

  • Ability to maintain a high level of accuracy in preparing and entering informatiob and to manage processes

  • Ability to maintain strict confidentiality in performing the duties of the Finance, HR and Administration Officer.

  • Natural team player, who is able to work in a cross-functional teams

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.