Shire Sales & Marketing Assistant Hematology in Zug, Switzerland
For our Hematology Franchise, we are hiring an administrative assistance to support in Marketing & Sales . The assistant will be a key person support in constant optimization and improvement of business support solutions. He/she will support in multiple functions including marketing & sales, vendor management, contract management, managing internal and external events, providing coordination and support for 3d party service providers.
Manages purchase orders and processes accounts payable invoices including OPEX tracking and accruals
Is responsible for vendor management (set up and manage in online platform)
Management of contracts, negotiations and cooperation with Health care professionals (HCP, hospitals, hospital pharmacists) and external suppliers (event-management agencies, hotels, graphics, print, transportation, etc)
Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
Prepares correspondence, spreadsheet reports and presentations as directed
Attends department meetings, takes and distributes meeting minutes
Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
Completes expense reports for senior members using the provided electronic system
Provides back-up for other administrative assistants as required
Event-management and travel management
Management and supervising of external events (conferences, lectures, symposia) with KOLs participation in Switzerland and abroad
Logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Switzerland and abroad
Handling of Key opinion leaders (KOL) invitations and contracts
Ensuring proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation)
Marketing & sales support
Coordinate and execute preparation of local marketing materials
Execute and track medical-legal approval processes as back up for PMs (Veeva)
Providing coordination and support for 3d party service providers (Agencies, Translation services, printing companies etc.)
Support Sales force team (handle promotional material stock etc.)
Education and Experience
Fluent in speaking and writing German, English and French languages
Extensive working knowledge of MS Word and MS Outlook
Advanced knowledge of MS Excel & MS PowerPoint
Experience with purchase orders and accounts management systems/software (preferably SAP)
Requires strong attention to detail in composing materials (incl. promotional material), establishing priorities, scheduling meeting and arrange travel itineraries
Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
Ability to maintain a high level of accuracy in preparing and entering informatiob and to manage processes
Ability to maintain strict confidentiality in performing the duties of the Finance, HR and Administration Officer.
Natural team player, who is able to work in a cross-functional teams
Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.
Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.