Shire Jobs

Requisition ID: req55314

Job Title: Finance Coordinator (Consortium Project Finance Lead)

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Addis Ababa, Ethiopia

Work Arrangement:

Job Description

Job Overview: -

IRC is seeking a Finance Coordinator for an anticipated multi-million-euro rapid response project. The Finance Coordinator will provide overall leadership for the financial accounts function and support the budgeting and reporting function. S/he will be responsible for ensuring best-in-class financial controls and management for the RRM 2.0 project (with 13 consortium members and other implementing partners) – including capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems. S/he will ensure that financial requirements and procedures comply with internal policies, donor requirements as well as the government laws and policies.

Major Responsibilities:-

Technical Leadership

• Support budget holders in Budgeting, Budget monitoring (BVAs), and Budget control.

• Follow up proper tracking of all projects expenditure against budget, analyze recurrent costs and expenditure trends, and the financial position.

• Maintain financial records and monitoring systems; record and reconcile expenditures, balances, payments, and other day-to-day transactions; facilitate internal and external audits by providing all required information to the auditors.

• Helping the Project Director in preparing and revising budgets, checking whether the financial reports have been prepared for the donor, coordinating to provide regular financial updates as and when requested

• Manage and maintain the fixed asset (FA) schedule tracking acquisitions, disposals, and write-offs and compute monthly depreciation charges.

• Prepare annual financial statements and schedules and ensures that consortium partners adheres to month-end and year-end procedures for audit readiness.

• Liaise with grants team, center and regional office to coordinate clearance of intercountry and member expenses.

• Certify that all payments are substantiated by appropriate source documents, and authorized by budget holders before any payments are effected.

• Preparation of quarterly financial reports for the upcoming intervention.

• Collaborate with the supply chain department to establish and manage suppliers’ contracts, ensure integrity, and process payments against contracts; maintain files on contracts.

• Review all payments and purchase orders (POs) for proper coding and approval.

• Ensure proper finance documentation and filing.

• Ensure that staff, interns, program partners, and volunteers comply with donor policies and procedures.

• Train staff and partners on relevant financial reporting procedures and management.

• Ensure all business floats are timely settled and posted into internal software system).

• Liaise with partner organizations’ head office and field office to ensure partnership agreements are adhered to.

  Performance Indicators: -

• Producing accurate reports on time.

• Meet the financial needs of the upcoming intervention in an effective and timely manner.

• Effective management of donor financial requirements and responsibilities.

• Maintenance of proper and accurate financial records.

• Support to partners and program staff when required and in a timely manner.

• Effective maintenance of the grants management system.

  Responsibility for resources: -

• Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner.

• Ensure proper utilization and safety of the consortium assets.

  Safeguarding Responsibilities: -

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

  Qualifications

  Educational Requirements: -

  Master’s degree in finance, accounting, business administration, or a closely related field. Master’s degree preferably.

  Preferred experience & skills:

• Minimum of 6 years of management experience in an NGO environment, of which at least three years at a middle management level within a finance department.

• Strategic mindset with the ability to lead, inspire and achieve results in a challenging context.

• Demonstrated managerial, supervisory, and leadership skills.

• Expert knowledge, skills, and experience in principles and practices of international accounting and financial management.

• Excellent inter-personal skills and ability to communicate with a diverse set of stakeholders.

• Strong analytical, decision making and strategic planning skills with the ability to articulate complex information in an easy-to-understand manner.

• Strong ability to analyze financial data including large financial data extracts, summarize results, produce reports, and recommend appropriate actions.

• Excellent knowledge of and skills in the use of integrated IT accounting systems

• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications

• Strong organizational and time-management skills; proven ability to prioritize and deliver on time

• Strong analytic problem-solving skills

• Ability to work both independently and in a dynamic, cross-functional global team structure

• Highly proficient in Microsoft Office suite

• Demonstrated ability to work effectively with stakeholders at all levels

• Ability to manage and work through change in a proactive and positive manner.

  Language Skills: -

• Strong written/spoken English is a requirement and Ethiopian National working languages is a plus.

  Female candidates are highly encouraged to apply.

  IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

  IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.