Shire Jobs

NY HELP Yes

Agency Mental Health, Office of

Title Administrative Assistant 1/Trainee, Central Office;

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Minimum Qualifications The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. This position includes an opportunity to serve in a traineeship and applicants will be appointed to the appropriate level based on their experience, certification, and education.Non-Competitive Opportunity:Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant Trainee 2: One year of experience in administrative support, which includes the use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.Transfer Opportunity:Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) demonstrated by passing the Keyboarding Performance Test.A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Administrative Assistant 1, Grade 11, position in the Strategic Finance & Managed Care Group. The Administrative Assistant 1 will be responsible for the day-to-day administrative functions of the Unit. Duties are wide-ranging and include, but are not limited to, the following:• Provide administrative support to Associate Commissioner, Mental Health and provide logistical and administrative support to Bureau Directors/managers;• Prepare memos, letters, articles and documents for distribution, mailing or faxing;• Process incoming correspondence as instructed, this includes emails and voicemails, answering main phone line for unit, and phone coverage for other administrative assistants;• Process travel reimbursement for Bureau Directors and above Associate Commissioner;• Organize meetings, coordinate and communicate with participants, assist in meeting set up, including set up of webcams and equipment for WebEx meetings as needed;• Manage public interface using customer service skills, answering and routing incoming inquiries quickly and appropriately;• Alert Associate Commissioner to important details or issues and exhibit sound judgment and discretion in handling confidential information;• Assist with setting up interviews and onboarding for new staff, including IT requests, collection of ID/parking forms, etc.;• Assist with organization and recording keeping;• Assist Associate Commissioner with unit organizational charts, staffing plans, contact lists;• Order office supplies and maintain stock;• Complete approved purchasing requests;• Maintain copier functioning;• Conduct word processing, photocopying, filing, faxing, answering phones; processing incoming mail; and• Other duties or projects as directed.

Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Aurora Korotchen

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #160848 in the subject line of your email when applying. You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.