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Purchasing Associate (R24-54) *Hybrid*

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. UAlbany has been recognized as a Carnegie R1 research institution - one of the elite "very high research activity" doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:

As a member of Post-Award Services in the Office of Sponsored Programs Administration (SPA), this position employs New York State, Research Foundation, SUNY and UAlbany procedures, rules and regulations in the procurement of goods and services and in support of the research community at the University at Albany.

This is an onsite position located in Albany, NY with up to 60% alternative workplace arrangement (Hybrid) with supervisor approval after a probationary period.

ESSENTIAL FUNCTIONS

• Purchase equipment, supplies and services in accordance with Federal Uniform Guidance and Research Foundation requirements, and where applicable, State, SUNY and UAlbany rules and regulations.
• Utilize NYS (SUNY, Cooperative Purchasing) contracts as purchasing sources when appropriate.
• Apply appropriate procurement standards for formal proposal and bid processes.
• Conduct review, negotiation, and creation of standard contracts (such as service and maintenance contracts) for completion and accuracy.
• Maximize solicitations and awards made to Minority Women Business Enterprises (MWBE) vendors in accordance with State, SUNY, Research Foundation and campus policies and procedures.
• Conduct outreach meetings to provide training on the procurement process with the campus community.
• Participate in educational development including but not limited to new legislation (state & federal), SUNY policy and sponsor regulations/guidelines.

Requirements:

MINIMUM REQUIREMENTS

• A bachelor's degree in a relevant field such as business administration, supply chain management, finance, or a related discipline. This provides a foundational understanding of procurement principles, financial analysis, and vendor management.
• At least 2-3 years of experience in purchasing, procurement, or related roles.
• Experience negotiating pricing with vendors.
• Experience with Microsoft Office Suite.
• Proficiency in analyzing data, conducting cost-benefit analyses and identify opportunities for cost savings.
• Ability to understand business terms and contract terms and conditions.
• Excellent communication skills, both written and verbal to effectively interact with researchers, vendors, and other stakeholders.
• Ability to work effectively with colleagues from diverse backgrounds, leveraging their strengths and valuing their contributions, fostering a sense of belonging and promoting a collaborative and inclusive work culture.
• Ability to manage and prioritize multiple tasks in a fast-paced environment.

Preferred Requirements:

• Experience working with the Research Foundation, SUNY, and/or Federal procurement policy.
• Practical experience reviewing contract terms and conditions and negotiating unacceptable terms.
• Knowledge of Research Procurement: Demonstrated knowledge of research procurement practices, including familiarity with scientific equipment, laboratory supplies, specialized software, and services typically utilized in a university research setting. Understanding the unique requirements of research-related purchasing ensures effective coordination with researchers, compliance with grant funding regulations, and adherence to university policies.

Additional Information:

Salary Range: $60,000 - $70,000

Subject to change: This position may be eligible for up to 60% alternative workplace arrangement (Hybrid) with supervisor approval after a probationary period with in-person requirement located in Albany, New York.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in the above position should submit a resume, three work-related references, along with a cover letter. To apply, go to https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=182561

Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.

Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Priority Review will begin on 11/19/24 and continue until filled.

Minimum Salary: 60000 Maximum Salary: 70000 Salary Unit: Yearly