Job Information
Robert Half Administrative Assistant in Allentown, Pennsylvania
Description
The Administrative Assistant will play a critical role in ensuring the office operations run smoothly and efficiently. This individual will provide support to employees and managers, assisting in daily office needs and managing an organization's general administrative activities. The tasks performed can vary widely from day to day based on the needs of the organization, counting on the assistant's flexibility and capability to prioritize.
Administrative Assistant Responsibilities:
Perform administrative and office support tasks such as managing calendars, scheduling appointments and meetings, making travel arrangements, and organizing events as necessary.
Assist in the preparation and creation of reports, memorandums, proposals and other correspondences.
Maintain an efficient, organized, and secure filing system for important confidential documents.
Attend to incoming and outgoing communications, including emails, phone calls, and physical mails.
Liaise with vendors and suppliers, and manage routine ordering of office supplies.
Create and maintain spreadsheets, database, and CRM systems for improved record management.
Assist with accounting activities such as billing, budgeting, bookkeeping and various financial transactions.
Receive and assist visitors professionally, directing them to the appropriate personnel.
Perform data analysis and problem-solving tasks to facilitate management decisions.
Participate in meetings by taking minutes and follow up on actionable items.
Requirements
Administrative Assistant Qualifications:
A high school diploma or equivalent; further education or certifications in Office Administration are a plus.
Proven experience as an administrative assistant or in a relevant role.
Excellent written and verbal communication skills.
Must have strong organizational skills, attention to detail, and the ability to multitask.
Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience with office equipment, including printers and fax machines.
Knowledge of office management systems and procedures.
Ability to work independently and as a part of a team.
Capacity to maintain confidential and sensitive information.
Strong problem-solving capabilities, ready to take initiative and show resourcefulness.
If you are interested in this role and feel you meet the qualifications of the position, apply today! For immediate consideration, please contact Robert Half at 610-882-1700!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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