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Attachment #1: Position Description

Job Description

Position: Finance and Administration Assistant LHSS Project, Kazakhstan

The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Global. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 3,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

Abt Global seeks a qualified Finance & Administrative Assistant for the Almaty, Kazakhstan office of the USAID-funded Local Health System Sustainability (LHSS) project – Global Health Security activity. The LHSS Kazakhstan Activity has worked closely with the Government of the Republic of Kazakhstan (GoRK), USAID, CDC, and other country partners since April 2020 to support the country’s COVID-19 response. Conducted activities have emphasized response pillars related to laboratory diagnostics, analytics, and procurement. As the acute phase of the COVID-19 pandemic eases, USAID has extended the LHSS Kazakhstan project through August 2025 to focus on advancing global health security priorities with the GoRK and local partners.

LHSS Kazakhstan will be focusing on two primary objectives in close collaboration with government partners:

1) Supporting the GoRK’s efforts to improve the national laboratory system through quality improvement and biosafety/biosecurity upgrades, and

2) Supporting the GoRK in strengthening the capacity of its One Health workforce through One Health whole-of-government coordination efforts to implement multisectoral pandemic preparedness, prevention, detection, and response.

The LHSS Kazakhstan country program work plan has been approved and funded through August 2025. With growing interest to our work from the government and partners as well as the activities LHSS Kazakhstan plans to conduct, we are looking for the Finance & Administrative Assistant to join our team of professionals who are committed to exceeding expectations and fulfilling the Abt’s Mission.

Key Roles and Responsibilities

Working under the supervision of the Finance Manager, the Finance & Administrative Assistant will provide financial, administrative, and operational support for the LHSS Kazakhstan country program. Specific duties and responsibilities include the following:

Administrative:

• Planning and logistical support of meetings, trainings, workshops, and other projects and office events

• Providing full travel logistical support such as making hotel reservations, contracting transportation, booking meeting venues, etc. for all project staff and personnel, including project sponsored travel for consultants, partners, and counterparts in terms of providing travel advances and processing travel expense reports

• Supporting visa application process (preparing invitation letters, filling out applications, etc.), registering foreign citizens in Migration Police, and meeting visitors at the airport if required

• Providing general administrative support with tasks such as but not limited to preparing administrative documents, photocopying, scanning, delivering letters and invitations etc.

• Providing general end user IT support to the LHSS Kazakhstan team and serving as IT support contact person for Abt IT Team

• Providing proper and timely management of office communication including emails, and follow-up communication between Abt Kazakhstan Office and Home Office, communicating with national, international partners, and donors

• Managing routine communication with office vendors/service providers regarding invoices, payment records, and other documentation

• Maintaining project documentation filing system in hard copies and electronic copies on MS Teams

• Ensuring timely procurement of local office supplies and maintaining office inventory

• Performing office administration duties based on needs

• Establishing and maintaining a database of the project/organization service providers, contracts, office equipment, training databases/reports, a list of interpreters and translators available for office needs, and other relevant information

• Translating reports, documents, and other relevant materials from Kazakh and Russian into English and vice versa

• Travelling as interpreter with expatriate staff and/or visitors as required

Financial Assistance:

• Supporting the Finance Manager with project financial processing, record keeping and reporting in the following tasks but not limited to: QuickBooks data entry, filing invoices (PAF) before payments, tracking and control of advances and expense reports

• Providing finance support for project events and activities

• Maintaining inventory records of all project supplies and assets

• Conducting annual inventory audit

• Collecting required documents from vendors (acceptance act, invoices, etc.)

• Supporting with the preparation of documentation for internal and external audit missions

• Assisting with filling out and tagging all financial documents as per the requirements

• Copying and scanning all necessary documents/instructions

• Supporting the expenditure monitoring of the project budget in collaboration with the Finance Manager

Perform other tasks assigned by the supervisor

Preferred skills and qualifications:

• Bachelor's degree in business administration, management or any other relevant field is an advantage

• At least three years of professional experience, preferably in administration, finance, translation, or logistical support

• At least two years of experience with USAID-funded development programs, familiarity with Federal and AID Acquisition Regulations (FARs and AIDARs)

• Demonstrated experience in office management

• Fluency in Russian, English, and Kazakh

• Advanced computer skills in Microsoft Office (Word, Excel, PowerPoint), Internet; experience in QuickBooks is desirable

• Strong IT skills will be an added advantage

• Energetic and highly motivated by challenges

• Ability to travel to the field locations upon request

Minimum Qualifications

High School Diploma + Six years of relevant experience, or Associates Degree + Four years of relevant experience, or Bachelor’s Degree

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

Around the world, vulnerable populations face an array of complex problems. At Abt Global, we’re committed to making fundamental societal change in these disproportionately affected communities. We help wherever we’re needed. Here, you’ll collaborate with an international network of talented colleagues as you design and implement solutions for critical health, climate, economic, and governance issues. In partnership with local and indigenous communities you will help to improve lives and livelihood. All the while having the support and encouragement of leaders who always put your career and wellbeing first. Come make a World of Difference with us.

At Abt, our commitment to creating a more equitable society for populations around the world starts from within. We understand how communities can flourish when people are given the right resources and support, and at Abt we continuously strive to cultivate a culture where there are no barriers to personal and professional fulfilment. Our welcoming and inclusive environment, our stance on employee wellbeing and flexibility, our deliberate approach towards expanding our talent representation, and our Employee Networking Groups are just some of the ways we ensure that everyone at Abt can thrive. With an eye towards continuous improvement, we know there’s always more to be done. And we’re set on doing it.