Job Information
Mary Greeley Medical Center HRIS Data Specialist in Ames, Iowa
Position Summary
Under general supervision, performs administrative and data entry tasks to support the Human Resources Information System (HRIS). This role is primarily responsible for timely and accurate input of employee, student, and contractor data, and maintains workforce records. Supports HRIS Systems Analyst with data entry for external benchmarking and workforce planning. Assists with basic HRIS reporting through the use of Excel and general troubleshooting of HRIS-related issues
100%
Position Responsibilities
Unit Specific Position Responsibilities
Processes all new hire records for employees, contract staff, and students and updates terminations, promotions, and transfer records within HRIS platforms.
Completes monthly credential audits to help ensure compliance with regulatory standards and maintains employees’ files in compliance with applicable governing laws, DNV, CMS, CDC, and Iowa Workforce Development.
Provides administrative support, such as, preparation of organization correspondence, assisting with front desk coverage, scanning and indexing files in electronic document platform, and assembly of new hire packets.
Assists with new hire orientation, system access and completion and verification of new hire paperwork such as I-9s and DHS new hire reporting.
Performs MVR checks for volunteers and employees.
Assists employees and HR staff with basic HRIS inquiries and troubleshooting.
Generate basic HR reports and summaries from the HRIS.
Provide support with gathering and loading data for external benchmarking and workforce planning.
Qualifications, Knowledge & Experience
Required Qualifications (Including any licensure, certification, education):
Associate’s degree in Business Administration, Human Resource Management or related field.
Organizational Requirements:
Maintain stroke education per regulatory requirements.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Human Resources, or related field.
Required Knowledge, Skills & Experience:
- Proficiency with MS Office Suite, particularly Excel.
Excellent attention to detail.
Strong problem-solving skills.
Skill in the use of office equipment.
Preferred Knowledge, Skills & Experience:
- Demonstrated ability to utilize critical thinking skills while exercising good judgment.
- 2 + years of experience in HR-related roles or HRIS systems.
Ability to convey messages in a direct, clear and positive manner.
Time management
Ability to maintain confidential information.
Ability to understand oral and written instructions.