Shire Jobs

Executive Assistant to the Head of Specialty Care Key Markets

• Location: Amsterdam, the Netherlands

About the job

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Head of Specialty Care Key Markets at Sanofi. This role is crucial in ensuring the smooth operation of the executive's office and facilitating effective communication within the organization and with external stakeholders.

Main responsibilities:

Calendar Management:

• Manage complex calendar and scheduling requirements

• Coordinate meetings, conferences, and travel arrangements

• Prioritize and manage conflicting demands on the executive's time

Communication:

• Act as the primary point of contact for internal and external stakeholders

• Manage incoming calls, emails, and correspondence

• Draft and edit correspondence, presentations, and reports

Administrative Support:

• Prepare and organize documents for meetings and presentations

• Manage expense reports and process invoices

• Maintain filing systems and manage confidential documents

Project Coordination:

• Assist in the coordination and execution of special projects

• Track project progress and follow up on action items

• Prepare and distribute meeting minutes and action plans

Team Support:

• Liaise with other departments and team members to ensure smooth operations

• Ensure close cooperation, shared information and communication withing the SPC Key market executive assistant network

• Assist in organizing team events and activities

• Support the onboarding of new team members

About you

• Bachelor's degree in Business Administration or related field

• 5+ years of experience as an Executive Assistant, preferably in the pharmaceutical or healthcare industry

• Exceptional organizational and time management skills

• Strong verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to maintain confidentiality and exercise discretion

• Experience in managing complex schedules and travel arrangements

• Strong problem-solving skills and ability to work under pressure

• Flexibility to work extended hours when necessary

Desired Skills:

• Knowledge of the pharmaceutical industry and global healthcare markets

• Experience working in a multinational corporation

• Proficiency in additional languages (specify if any are particularly relevant)

• Familiarity with project management tools and techniques

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact

• Drive implementation science, powerful crowdsourcing and open innovation, discovering the ways to bring science to live faster, contributing to a patient first mindset

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave

Pursue Progress . Discover Extraordinary .

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) !

#LI-EUR

Pursue progress , discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) !

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo)

As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live.

All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)