Job Information
St. Mary's Healthcare Administrative-Facilities Coordinator in Amsterdam, New York
Job Requisition: REQ2923 Employment Type: Full-Time Shift: Days Hours Per Week: 40 hours
Hiring Range: $ 17.17- $22.32
The actual compensation for this position will be determined based on experience and other factors permitted by law.
Responsibilites:
Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email.
Keeps office equipment maintained
General Office Support Functions:
Provides general administrative support for meetings , conferences and speeches support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing , preparing agendas . Prepares meeting minutes & follow-up on action items
Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees
Tracks and helps manage calendars, and other duties as assigned
Orders and manages supplies/tools and maintenance of storage areas
Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.
Manages, tracks and files vendor information, insurance documentation, PO’s and invoices.
Organizes and coordinates projects, conferences and other events
Identifies and implements systems to streamline and gain efficiencies in work processes
Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures
Establishes and maintains various filing and records management systems
Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested
Additional Responsibilities:
This position may serve in multiple additional roles. Other duties as assigned
Minimum Qualifications Licensure / Certification / Registration:
Education, Training & Experience:
• Associates degree and/or Graduate of a trade school preferred . Two years of administrative or facility experience required. Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook. Must be able to speak, read, write and follow instructions in English.