Shire Jobs

Events Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be included as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Your resume and cover letter will serve as a writing sample for the initial screening process. Please submit the cover letter and resume as a single PDF.

Summary

The Events Coordinator will join the Operations & Events team to plan and implement events. These events span from small meetings to large-scale, annual campus-wide orientations. This position requires one to independently and collaboratively plan, organize, and track details for multiple events of varying complexity using the highest standards of excellence, in addition to having strong attention to detail and dedication to customer service. The ideal candidate will be able prioritize tasks within a fast-paced, team-oriented environment to meet deadlines.

Who We Are

This is an exciting opportunity to join a vibrant Center with extensive partnerships on teaching and learning across campus and beyond. Founded in 1962, the Center for Research on Learning and Teaching (CRLT) was the first teaching center in the country. We partner with faculty, graduate students, postdocs, and administrators to develop and sustain a university culture that values and rewards teaching, respects and supports individual differences among learners, and creates equitable learning environments in which diverse students and instructors can excel.

We are a highly collaborative and productive group, and we look forward to welcoming new team members to our team. Candidates from groups historically underrepresented in the academy are encouraged to apply . For information about CRLT, please visit: http://www.crlt.umich.edu and https://crlt.umich.edu/career-opportunities-crlt .

Responsibilities*

• Manage and coordinate logistics for numerous online and in-person events and meetings ranging in size and complexity. This includes:

• developing and managing timelines,

• interacting with meeting participants,

• composing emails,

• taking notes,

• entering data,

• managing guest lists,

• tracking responses,

• coordinating calendars and travel schedules,

• identifying and reserving conference/meeting rooms, arranging catering services,

• preparing event materials,

• troubleshooting audio/visual system problems,

• providing on-site event support, providing online event support (Zoom),

• preparing internal staff agendas,

• maintaining event-related budgets,

• reconciling financial transactions (P-cards, shortcodes),

• following all CRLT post-event processes.

• Assist the Director of Operations and Events with various office tasks, including maintenance of CRLT's event binders, policies and procedures manuals, and other projects as needed.

• Participate in professional development activities, initiatives, teams, and/or committees.

• Performing additional duties as assigned.

Required Qualifications*

• Experience coordinating and organizing events, including liaising with venues and vendors, managing communication with guests and stakeholders, organizing timelines, and planning and implementing day-of-event logistics (virtual and in-person).

• Knowledge and working experience with Microsoft Office Suite and Google Suite.

• Capability of regularly transporting and handling items up to 30 pounds, with frequent movement, must be able to remain in a stationary position during entire shift, and the ability to move extensively throughout the office and event venues as needed.

Work Schedule

Monday through Friday from 8:00am to 5:00pm (40 hours per week). May also include overtime with occasional earlier mornings and later evenings. This position involves a combination of remote and in-person work.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

250916

Working Title

Events Coordinator

Job Title

Meeting/Special Events Planner

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Vp Acad Innovation

Department

Ctr for Res on Learn & Teach

Posting Begin/End Date

6/26/2024 - 7/10/2024

Salary

$42,000.00 - $44,000.00

Career Interest

Hospitality

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