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Meeting and Events Coordinator

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How to Apply

To apply please include a cover letter and resume as a single PDF or Word document. Your cover letter and resume should give the hiring committee a sense of your experience and the effectiveness of your written communication skills. In two pages or less, please describe how your career aspirations, experiences, and skill set relate to this position.

Summary

The Department of English Language and Literature is seeking a highly motivated and organized individual to join our team as a Meeting and Events Coordinator. This position will support the department chair in a range of responsibilities. As a member of the chair's administrative team, you will report to the Chief Administrator and will work with department colleagues across an array of roles to provide proactive and flexible support for the chair's initiatives. The ideal candidate will possess broad administrative support experience, strong knowledge of university policies and practices, and successful event coordination experience both in-person and virtual. The position works directly with faculty, graduate students and administrators, as well as the invited guests of both departments; an enthusiastic, welcoming, and professional personality is critical. We are seeking an individual who can manage multiple projects and who has graphic design skills.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Who We Are

The Department of English Language and Literature at the University of Michigan both rank among the top programs in the country, and the Meeting and Events Coordinator serves as a critical member of our administrative team by providing energetic and attentive support to our events and communications efforts. We are diverse intellectual communities dedicated to excellence through research and teaching; learn more about the English Department at http:/lsa.umich.edu/english/.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• A retirement plan that provides two-for-one matching contributions with immediate vesting

• Many choices for comprehensive health insurance

• Life insurance

• Flexible spending accounts for healthcare and dependent care expenses

• Long-term disability coverage

• Generous time off

Responsibilities*

Key responsibilities include, but are not limited to:

Event Planning : Facilitate planning of a range of virtual and in-person events from departmental conferences to smaller lectures, colloquia, and seminars. Work closely with faculty, graduate students, and staff to plan for catering, hosting, venues, travel, and other details. Communicate with guest lecturers regarding technology arrangements, itineraries, and travel / hotel arrangements.

Event Logistics : Keep department calendars up to date with events. Manage event registration. Arrange travel including airfare and ground transportation, if needed. Organize hosting including catered events, dinners and receptions. Reserve venues, coordinate on-site arrangements and room set-up. Prepare itineraries for speakers. Assist with AV/computer needs for events. Communicate details effectively with organizers and guests. Coordinate any evaluations of events.

Event Budgeting : Assist with budget preparation and projections, track funding and monitor event budgets. Coordinate all financials with the appropriate business office. Manage PCard expenses; facilitate honorarium processing and reimbursements for guest lecturers. Provide annual orientation on event expenses and coordination processes for graduate student workshop organizers.

Event Communications : Produce all publicity for events including high quality posters, fliers and invitations. Oversee website updates for events. Produce conference handouts or other necessary materials as needed. Oversee the production of the department's annual newsletter. Coordinate Giving Blue Day. Leverage social media and Google tools for events, updates and maintain publicity email groups. Work with media outlets such as the Ann Arbor News, Ann Arbor Observer, MLive, etc. Work with faculty and staff on general departmental promotional brochures and materials.

OTHER

Attend and actively participate in departmental and staff meetings. Participate in professional development opportunities including the LSA Events and Communications Resource Group regular meetings. Maintain UM policies and procedures and best practices from LSA for all events.

Required Qualifications*

High school diploma and 3 or more years of progressively responsible events coordination experience; experience planning a variety of types of events; ability to work as a member of a team; mastery of high quality customer service skills; ability to produce accurate work and attention to detail; ability to prioritize multiple projects simultaneously and successfully meet deadlines across; effective interpersonal skills; graphic design skills and ability to make high quality fliers and posters; demonstrated commitment to contributing to a diverse, equitable, and inclusive work environment.

Desired Qualifications*

Knowledge of UM and LSA; competency using graphic design software; knowledge of AEM, UM DropBox, Google Docs & Calendar; experience planning and arranging events of various sizes in an academic setting. A successful candidate will be exceptionally flexible, a critical thinker, comfortable with large- and small-scale change, and have an eye for process improvement.

Additional Information

The salary range for this position is $42,400-$53,000. A higher salary may be offered based on equity and the select candidate's experience. Currently, the English Department is following a hybrid schedule. The person in this position will have the opportunity to work remotely two days per week during the academic year (subject to change). Work hours are M-F, 8:00-5:00 pm.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei (https://lsa.umich.edu/lsa/dei.html) .

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

251126

Working Title

Meeting and Events Coordinator

Job Title

Meeting/Event Coord Non Profit

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA English Language & Lit.

Posting Begin/End Date

7/02/2024 - 7/20/2024

Salary

$42,400.00 - $53,000.00

Career Interest

Hospitality

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