Job Information
The University of Texas at Arlington Office Administrator in Arlington, Texas
Office Administrator
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05420P
Position Title Office Administrator
Department Curriculum & Instruction
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday 8:00am-5:00pm
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Responsible for overseeing the administrative services for the College of Education Shared Services Offices. Perform duties related to personnel, budgeting, fund management, and strategic planning. Assist the Department Chairs in a variety of administrative duties. Requires extensive exercise of independent judgment, initiation, and ability to make decisions relative to office operations. Must stay abreast of all UTA policies and procedures to serve as backup to any staff member and train new members.
Essential Duties and Responsibilities
Completes monthly and annual budget reconciliation, resolves discrepancies, and confirms accuracy when budget loads. Facilitates purchases, confirms fund availability, and reviews account balances.
Assists Department and College Administrators with a wide variety of internal duties and a large volume of decisions which require a thorough understanding of the functions, programs, and policies of the University.
Interprets leadership’s decisions and policies.
Works with department staff to schedule classes, enter faculty as instructors in MyMav, and reserve classrooms.
Personnel-Onboards new Faculty and Staff, HRMS updates, eForm submissions, departmental appointments, as well as supervises and facilitates hiring of two support staff and various student workers. Processes semi-monthly and Timekeeper reporting.
Arranges meetings, conferences, and workshops; prepares the agendas; and provides refreshment services. Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities.
Maintains personnel records for faculty and staff including recruitment forms, appointments, change of status, terminations, and performance evaluations.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s degree or equivalent with three (3) years of experience in a large academic department.
Excellent communication skills (written and verbal).
Ability to communicate and liaise with faculty and administrators.
Preferred Qualifications
At least two (2) years of experience managing office staff.
Knowledge of the University’s academic policy and procedures.
Knowledge of PeopleSoft.
Efficient and competent working knowledge of Microsoft Office.
Proficient knowledge of UTShare, MyMav, Canvas, Mentis, Digital Measures and other various UTA programs.
Knowledge, Skills and Abilities
Other Requirements
Working Conditions
Standard office conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of supervisory experience do you have?
None/less than 2 years
3 to 4 years
4 to 5 years
6 or more years
*How many years of higher education experience in an administrative capacity?
2-3 years
4-5 years
6 or more years
None
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents