Job Information
IMI Industrial Services Group Administrative Assistant in Athens, Georgia
About Us
IMI Industrial Services Group is a full service, total solutions, industrial contractor. Established in 1988 in Watkinsville, Georgia, IMI has over 30 years of success in the Industrial construction industry. We have three satellite offices in Augusta, Covington, and Winder, GA. IMI supports manufacturers throughout most of the Southeast and we are expanding rapidly; big enough to have all the necessary resources, but small enough to give genuinely helpful personalized attention to everyone who puts their trust in us.
Why IMI?
Safety, Integrity, Quality, and Production will always be met at IMI.
We have maintained steady growth and continually strive to advance.
Founded on family values and principles.
Focused on work/life balance.
Rewards:
Competitive salary packages
Healthcare benefits
PTO plans
401k with robust company match
Employee Referral Program
Job Summary
IMI is seeking an Administrative Assistant for our Watkinsville, GA office.
Essential Functions
The Administrative Assistant will support the Client Accounts Manager and provide assistance to the Billing Team members.
Send invoices to customers daily; direct any issues /questions to appropriate person.
Update aging report with new invoices and payments.
Assist with collections and following up with customers on past due invoices as needed.
Data entry into job costing system; assist with preparing projects to be invoiced. Including calling vendors, communicating with management for equipment costs and project status.
Track progress and partial billing.
Electronic document scanning and archiving.
Setting up new customer accounts in customer database.
Support Project Managers and Customers with requested reports.
Compile weekly open job reports and provide to appropriate party.
Update job costing system with Change Orders and project adjustments.
Work with customers to obtain purchase order updates, including scope changes. Update job costing database as needed.
Perform additional tasks, as assigned.
Education and Experience
Minimum of a high school diploma, but an Associate's degree in a related field is preferred.
Minimum of three years in administrative/office work.
Ability to complete work in a timely manner.
Ability to multitask, while still being detail oriented.
Advanced skill level for operating Word, Excel, and Outlook required.
Advanced data entry skills; Ability to accurately type and input data at a rate of 50+ wpm.
Work Environment/Physical Demands
Sitting for extended periods of time
Manual dexterity needed for repetitive tasks and operating standard office equipment
Lift and carry materials weighing up to 25 pounds
IMI Industrial Services Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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