Shire Jobs

Overview

Intuit’s Sales organization is looking for a confident and outgoing Executive Assistant to be a strategic business partner to either a VP and additional directors or up to 3 Directors and a team who thrives for excellence in assisting multiple teams to be efficient, productive and flawless for our customers.

What you'll bring

• Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time

• Advanced Outlook calendar management is critical

• Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills

• Strong organizational skills

• Exhibit administrative leadership on the team

• Ability to act quickly from one task to another, seamlessly and professionally

• Ability to perform under pressure and against tight deadlines

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment

• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization

• Proven experience working in a fast-pace environment while providing superior service levels

• Must be able to work independently, have a commitment to high levels of customer service and excel in a deadline-driven environment that involves multiple, simultaneous projects

How you will lead

• Proactive management of heavy and complex calendars and scheduling to support teams based on a thorough understanding of business priorities

• Plan, coordinate, and ensure schedule is followed and appropriately prioritized; keeping them well-informed of upcoming commitments and responsibilities, following up appropriately

• Manage expense report coordination and submission

• Event planning to include support for large meetings, off-sites and team building events

• Travel coordination and arrangements

• Partnering across organizational boundaries to deliver outcomes with other Executive Assistants and business partners

• Organizing and structuring meeting agendas with meeting execution

• Taking meeting minutes and tracking actions and follow-up

• Managing and reconciling expense reports on behalf of the leaders

• Maintaining organizational charts and email distribution lists

• Document writing, editing, PowerPoint and readiness

• Prioritize people and situations in need of immediate attention and response to inquiries

• Completing tasks that are never too big or small

• Have fun at work and help others do the same. Be a social and cultural touchpoint for a multi-center team

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.