Shire Jobs

Job Summary:The Executive Assistant plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily activities, coordinating schedules, and providing essential administrative support. This position serves as a key liaison between the CEO and internal/external stakeholders, ensuring smooth communication and efficient operations.

Success in this role demands exceptional organizational skills, the ability to handle confidential matters with discretion, and a proactive approach to managing priorities. Flexibility to adapt to changing needs and occasional evening or weekend work may be required.

Job Description:

The Work:

• Supervise daily activities of the executive assistant team, coordinating staffing assignments and levels.

• Provide direction, training, coaching, and mentorship to team members, ensuring high performance.

• Conduct performance evaluations and implement disciplinary actions when needed.

• Prioritize creation, preparation, and distribution of personnel, financial, and operational communications.

• Manage the CEO's business schedule, including scheduling meetings, conferences, special events, appointments, and travel arrangements.

• Handle complex or novel issues independently or provide guidance to team members as needed.

• Serve as the primary point of contact for the CEO and Board of Directors, maintaining effective communication and fostering positive relationships.

You Have:

• Proven experience in an executive assistant or administrative capacity, with a track record of success.

• Strong leadership skills with the ability to motivate and mentor team members.

• Exceptional organizational and time management abilities, with keen attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite and other relevant software applications.

• Ability to handle confidential information with discretion and professionalism.

• Flexibility to adapt to changing priorities and deadlines.

You Get:

Supported in all aspects of your wellness – physical, emotional, financial, and professional – We feel this is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

• We offer you quality health, dental, and vision benefits and wellness programs and resources to provide access to resources for a healthy lifestyle and help manage health care costs

• An employee discount program is available to all employees for services provided by MaineGeneral Medical Center

• Access to industry-leading leave for new parents

• Generous earned time - We believe employees need and deserve time away from work to observe holiday, be with family, go on vacation, or simply take care of themselves

• When life gets challenging, you have access to our Employee Assistance Program for you members of your household

• If eligible, you receive up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan

• A variety of leadership-supported programs and learning and development resources for every stage of your professional development. We know that our employees are our most valuable resource – you are how we grow our business and care for our community

Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440.

Scheduled Weekly Hours: 40

Scheduled Work Shift:

Job Exempt: Yes

Benefits:

Supporting all aspects of our employees’ wellness – physical, emotional and financial – is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

Physical Wellness:

• We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.

• Employees have access to industry-leading leave for new parents.

• A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves.

  Emotional Wellness:

When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.

Financial Wellness:

• An employee discount program is available to all employees for services provided by MaineGeneral Medical Center.

• Tuition Reimbursement is available to all employees to further develop skills and career.

• We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan.

• Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident.

• We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.

  Career Mobility:

Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business. We do this by offering our teammates a variety of leadership-supported programs and learning and development resources for every stage of their professional development. We know that our employees are our most valuable resource – they’re how we grow our business and care for our community.

Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440 .

Equal Opportunity Employer M/F/Vet/Disability: In furtherance of MaineGeneral's policy regarding Equal Employment Opportunity, MaineGeneral has developed a written Affirmative Action Program which sets forth the policies, practices and procedures that MaineGeneral is committed to in order to ensure that its policy of nondiscrimination and affirmative action is accomplished.

The Affirmative Action Plan for Veterans and Individuals with Disabilities is available for inspection by any employee or candidate for employment upon request, during normal business hours, in the Human Resources Department. Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at (207) 861-3440 . EEO is Law (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf)