Job Information
University of Colorado Business Services Administrative Coordinator in Aurora, Colorado
Business Services Administrative Coordinator - 34370 University Staff
Description
University of Colorado Anschutz Medical Campus
Department: Center for Bioethics and Humanities
Job Title: Business Services Administrative Coordinator
Position #: 00810147 – Requisition #: 34370
Job Summary:
Key Responsibilities:
Center Operations and Support (55%)
Serve as the initial point of contact for the Center and provide outstanding customer service on the phone, email, and in person, maintaining professional working relationships with a wide variety of internal and external stakeholders.
Manage general office administration and provide support for the Center including but not limited to answering calls and responding to emails; disseminating information to community members, maintaining internal documents and records; preparing invoices and deposits.
Execute projects assigned by the immediate supervisor for Center programs and operations.
Manage travel and scheduling for the Center Director.
Assist faculty and visiting speakers with travel as needed.
Process scope of work documents and payment vouchers for external vendors.
Finance (30%)
Assist in the implementation of procurement procedures including reconciliation of office expenses and travel expenses; manage reimbursements for employees and non-employees (ie: visiting speakers).
Execute all aspects of fulfilling honoraria, sponsorships, and donations.
Assist in budget reconciliation and monitoring including pulling financial reports.
Independently determines appropriate accounts for allocation of expenses and ensures financial transactions are appropriate and comply with all relevant university regulations and policies.
Budget maintenance and follow-up of financial transactions related to procurement and program expenses.
HR (10%)
Assist the Operations Manager with onboarding new personnel.
Perform the recruitment and hiring process, including scheduling search committee meetings, interviews, faculty visit schedules, letters of offer, and onboarding for faculty, staff, and students.
Events (5%)
Approximately 2-4 larger events per year (50 guests) which may require ordering catering, assisting with room reservation and setup; greeting and registering guests.
Where necessary, process official function forms and alcohol approval forms.
Work Location:
Why Join Us:
Why work for the University?
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Diversity and Equity:
Qualifications:
Minimum Qualifications:
A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
Two years of administrative service experience, ideally within a CU Anschutz department.
Experience in HR operations, processing or supporting payroll or hiring processes.
Experience with fiscal operations or responsibilities.
Experience with Microsoft Office Suite.
Experience with University of Colorado finance systems (i.e. Concur, M@rketplace) (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=M@rketplace)) .
Knowledge, Skills, and Abilities:
Exceptional customer service and relationship management skills.
Ability to establish priorities and meet competing deadlines.
Excellent written and oral communication skills.
Strong problem-solving skills.
Ability to work independently with minimal supervision.
Experience coordinating schedules, meetings, and events.
Experience with honoraria, procurement, and other financial services.
Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
How to Apply:
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Screening of Applications Begins:
Anticipated Pay Range:
or hiring range
ADA Statement:
Background Check Statement:
Vaccination Statement:
Job Category
Primary Location
Schedule
Posting Date
Unposting Date
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The University of Colorado Center for Bioethics and Humanities (CBH) is looking for a creative, innovative team player to administer, coordinate, and manage the office of the Center. This is a full-time University Staff position located at the CU Anschutz Medical Campus. This individual will provide critical office and administrative support for the Center Director and Operations Manager. The position exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, analytical, and technical skills. The position directly manages and is responsible for budgetary tracking, human resource processes and reporting, and assisting in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.
Onsite/Hybrid Option - This position will begin on site, with the option to transition to a hybrid work schedule.
CBH is a world-class academic bioethics center which focuses on programs within four areas: arts and humanities in healthcare, empirical research, clinical ethics, and education. While situated on the Anschutz Medical Campus in Aurora, Colorado, the Center serves the whole CU system and is expanding programs provided on all four campuses. Our team values transparency, collaboration, creativity, and work-life balance. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=https://advantage.cu.edu/) .
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.
For full consideration, please submit the following document(s): Questions should be directed to: Danielle Chaet (danielle.chaet@cuanschutz.edu) (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=(danielle.chaet@cuanschutz.edu))
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 15, 2024. Those who do not apply by this date may or may not be considered.
The starting salary range (or hiring range) for this position has been established as $49,974 to $52,000. The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=http://www.cu.edu/node/153125)
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=hr.adacoordinator@cuanschutz.edu) .
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .
Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21023 - ADM-VCHA-Hlthcare Ethics-Admin : Full-time : Jul 26, 2024 : Ongoing Posting Contact Name: Danielle Chaet Posting Contact Email: danielle.chaet@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5614736&targetURL=danielle.chaet@cuanschutz.edu) Position Number: 00810147jeid-389550ab4edd2c4a961472d57b5e5908
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.