Shire Jobs

Job Title Sr Administrative Associate

Functional Title Personnel & Administration Support

Location Buckley AFB, CO US (Primary)

Education Bachelor's Level Degree

Job Type Full-time

Job Description

Support Management Operations team with duties that may include the management of Military Promotions, Evaluations, Training, Awards and Decorations, Facilities Support, Front Office Executive Services and/or Commander's Actions Group Tasker Support. Develop, maintain, and update SSC instructions, implementation guides, and standardized processes IAW latest SSC, USSF, DAF, DoD 5000 series regulations, OMB, and GAO directives. Participate in assessments of proposals solicited IAW FAR 15 and 16.505 and ensure no inherently government work is being performed. Review Program Contractor proposals, record findings, and provide them to the Government Technical Evaluation Board (TEB). Schedule, prepare, and participate in meetings, such as Integrated Product Team (IPT) meetings, technical interchange meetings, working group meetings, process improvement meetings, etc. Coordinate usage of government conference rooms or facilities. Plan and schedule meetings and events, including facilities, audio, visual, other materials/documentation, security requirements, and record meeting minutes. Collect and provide read-ahead materials (briefings, biographies, resumes) for meetings and events. Prepare presentation materials, special technical reports, and papers as requested, and provide the Government with copies of all materials presented at the meetings. Answer telephones, chat messages, e-mails, and other contacts; answer or forward messages and provide appropriate coverage as required; and redirect queries as appropriate. Research, prepare, and edit communications (IAW DAFH33-337 and DAFMAN 33-326) for division-level review and approval. Collect and consolidate briefing charts into single presentations; distribute those consolidated presentations to attendees in advance of the meeting; and facilitate and administer the meetings to assure presentations fit within the time allotted. Develop, distribute, obtain approval, and publish/archive meeting minutes; and document, distribute, track to closure, and archive action items. Develop and provide newcomer training. Collect, store, and maintain Division (Delta) meeting minutes and action items; internal point papers, studies, and briefings presented to the Division (Delta) Chief. Facilitate Division/Delta's management, staff meeting logistics, HR suspenses, awards and recognition, strategic planning off-sites, outreach meetings to develop/establish effective relationships with Division (Delta) OPIR Stakeholders. Support Directorate improvement initiatives, as required. Establish, modify, and/or cancel travel reservations and authorizations for delta/division-level personnel. Function as DTS document preparers and comply with AF Defense Travel System Business Rules for training requirements. Provide travel materials (itineraries/reservations, agendas, bios/resumes, and meeting POCs/e-mail/phone #s) for travel meetings and events. Prepare and submit travel voucher inputs into the Defense Travel System (DTS) for delta/division-level personnel. Provide DTS training or assistance to delta/division staff. Greet & escort visitors, as necessary. Prepare, monitor, distribute, and collect delta/division-level taskings as directed by delta/division leadership. Manage assigned delta/division taskings using the Task Management Tool (TMT) on NIPRnet and SIPRnet. Actively and regularly communicate critical and/or time-sensitive taskers (and their status) to delta/division leadership. Assist delta/division staff with workflow and data management tools, such as Jira and Confluence. Provide TMT training or assistance to delta/division staff. Perform quality checks and manage preparation, handling, review, routing, approvals, and subm ssion of staff packages and other correspondence (IAW DAFH33-337 and AFMAN 33-326). Create, review, and edit spreadsheets, presentations, papers, and reports for delta/division-level staff. Receive and compile delta/division-level activity report inputs and collate/integrate into a single, quality, one-voice document. Provide Executive Support Services including prepare reports, papers, and briefings IAW AFH 33-337 and SSC communications policies and templates; prepare correspondence IAW DAFMAN 33-326; maintain appointment calendars and conference room schedules, schedule meetings and conferences... For full info follow application link.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color,