Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate (Salary) in Austin, Texas
Procurement, Purchasing, and Payments: Responsible for Department purchasing, procurement, and payments. Order and process Department-related expenses. Serve as the Department's ProCard holder. Request, collect, and upload receipts to UT Box for reconciliation. Responsible for creating payment vouchers (VP1, VP2, and VPE documents).Front Office: First point of contact for ELP visitors when work study staff is not present. Answer the department's main line and direct calls to other offices or staff, greet the public, and answer questions about the department. Responsible for office supplies. The Front Office will also coordinate with Work-Studies, including delegatingduties/tasks/projectsin accordance with department priorities.Events Coordination: Assist in the coordination of events and meetings and logistics for department meetings and events (including new student orientation, semester receptions, retirement receptions, guest lectures, faculty recruits, etc.). Process Official Occasion Expense Forms as appropriate.Travel: Serve as the Department's main contact for faculty, student, and visitor travel. Create VE5 documents in DEFINE prior to travel and create VP5 travel reimbursement documents. Work with Accountant to ensure accurate processing.Room Reservations: Responsible for assisting individuals with reserving ELP classrooms for non-class related events. Maintain ELP-controlled classrooms and spaces to keep them ready for academic use.Inventory: Assist Senior Administrative Manager with departmental equipment inventory.Additional tasks: Assist the Senior Administrative Manager with tasks and projects as needed. Support other Department Administrative Office staff by assisting with various projects. Other related duties as assigned.