Job Information
UNIVERSITY OF TEXAS AT AUSTIN Development Associate to the Executive Director in Austin, Texas
Administrative Support: Provide executive-level administrative support, which includes, but is not limited to: Accurately synthesize large amounts of data into quarterly college-wide fundraising reports and other high-level reports, as requested by the Executive Director and Dean. Prepare gift proposals for individuals and foundations. Draft and process endowment and current-use funding pledge paperwork. Assist with special fundraising campaigns, including gift tracking and creation of personalized giving links. Assist with stewardship of principal level prospects, donors, and foundations, including creating impact and grant reports. Closely proofread written and digital materials for accuracy and grammatical errors. Prepare gift proposals, draft foundation proposals, and draft gift agreements. Prepare digital and physical donor correspondence, including birthday greetings, holiday cards, and other special occasions. Prepare donor briefing notes and talking points. Coordinate and manage team meetings.Travel Coordination: Arrange travel and prepare related travel documents, trip itineraries, and donor collateral materials for in-state and out-of-state trips by the Executive Director. Process Requests for Travel (RTAs) and expense reimbursements for travel, entertainment, and other miscellaneous items.Compose and prepare reports, meeting agendas, and notes; assist with contact reports, thank you letters, and follow up materials, as requested.Calendar Management: Provide complex, executive-level calendar management for the Executive Director in collaboration with the College of Fine Arts leadership and their assistants.Endowment Compliance: With the supervision of the Executive Director and Assistant Director of Development, manage all aspects of annual endowment compliance project for faculty and program endowments, including compiling reports of recipients, communicating with recipients about requirements and deadlines, tracking submissions, proofreading letters for grammatical errors, mailing letters to endowment principals, and keeping accurate records of sent letters.Event Logistics: Help coordinate details of annual fundraising and alumni engagement events in national, regional, and local territories, and provide in-person staffing to events 3-5 times/year. Help create invitation lists, track RSVPs, prepare attendance reports, and file contact reports.Gift Processing and Data Maintenance: Maintain current information in VIP system (UTs donor and alumni database). Process gifts and documents according to UT policy. Update and correct donor records and perform related clerical or process functions. Perform other duties as assigned.