Shire Jobs

also include goal setting, business process improvement, assisting with financial reporting and budget administration and meetings, account reconciliations, and contracts and grants management and procard management. Help ensure a strong system of internal controls and risk management. Assist in delivering timely and accurate financial reporting to support programming and business operations. Perform various activities as part of the monthly and year-end close, forecast development, annual budget planning, annual sub-certification, and bidding processes.Responsibilities:Supervisory, Staff Development and Team BuildingTeambuilding - Serves as a departmental resource for the Office of the Vice President, Business Contacts, division finance and business support team members, stakeholders and team members on policies and procedures. Serves as a mentor to and works in partnership with the DCCE financial analyst, DCCE Business Contacts, and student employees in a team environment, leading them toward meeting the organization's vision, mission, and goals. Supports projects and activities that ensure all student staff have an equal opportunity to use and develop their skills and abilities and/or develop new skills.Conflict Management - Adapts and is flexible and resilient in response to constraints, failures, and adversity. Proactively anticipates, manages, and constructively resolves conflicts and disagreements; identifies ways conflict can lead to positive change; and takes appropriate action to address conflict.Staff Development - Listens effectively and provides appropriate feedback. Trains and develops staff, provides constructive performance feedback and appraisals, and takes appropriate corrective action to address performance and conduct issues. Provide conflict resolution, appropriate delegation of tasks, conduct weekly team meetings with direct reports as well as the divisions finance and business support team, manages employee relations, writes, and conducts staff and student evaluations. Uses discretion and demonstrates sensitivity to confidentiality concerns.Hiring and Recruitment - Assists in recruiting, development, and retention of a high-quality workforce.Delegation of Work - Ensures tasks are appropriately delegated and completed by monitoring performance against predetermined standards and requirements and holding staff accountable for meeting expectations. Adjusts priorities to multiple demands and unanticipated events and modifies decisions and actions in response to changing information and circumstances. Budget Administration, Financial Reporting, Forecasting, and Internal Controls,Work collaboratively with the divisions Chief Business Officer and divisions Budget Contacts to facilitate the annual budget process.On a monthly basis, close the feedback loop between forecast and actuals by conducting routine meetings with Budget Contacts to review analysis of actual spend versus budget and recommend improvements.Assist in developing and implementing short- and long-range financial strategies, provide updates on established Key Performance Indicators (KPIs), and other benchmarks in support of the Divisions units mission and goals. Provides technical expertise and guidance to the divisions assistant vice presidents, directors, supervisors, administrative, and technical staff on allocation of income and expenses, monthly and fiscal year-end closing process, making correcting, and adjusting journal entries, and preparation of financial reports, schedules, and account reconciliations.Effectively utilize business intelligence tools (e.g., Microsoft Excel/Access, Cognos, Tableau, etc.) to support and monitor performance and financial benchmarks.Assist DCCE staff with obtaining proper access to financial and administrative systems (e.g., DEFINE, PointPlus, Worqs, Request Form System, Budget Update Document (BUD), Commitments system, etc.). Procurement, Accounts Payable, Vendor Relations, Procard and Accounts ReceivableRev ew and approve reporting units vendor payments to ensure proper coding of all expense transactions and budget authority.Maintain central procurement, inventory analysis and other supply chain data.In collaboration with DCCE buyers, conduct monthly review of encumbrances to ensure timely payment of vendors and disencumber funds when no longer needed.Review/follow-up on vendor statements and payments as needed.Serve as backup on voucher processing.Ensure that all services rendered are properly billed or invoiced in a timely manner.Maintain accounts receivable aging schedules and collection of all outstanding accounts receivables. Document collection efforts on delinquent accounts.Research and ensure accuracy of revenue recognition.Coordinate annual review of reporting units ITS Annual bills Travel Management, Logistics, and Event ManagementProvide oversight and support for those who process staff and student travel including flight arrangements, hotel arrangements, and transportation arrangements.Interpret and communicate domestic and foreign travel policies and procedures to ensure compliance and safety.Oversee and process travel arrangements, documents, and reimbursements as needed, for the leadership team, staff, and students.Process vendor payments for rental cars, hotel direct bills, bus charters, etc.Provide support to senior staff with requests and initiatives, including joint programming with internal and external partners. Business Process ImprovementAnalyzes, researches, and recommends systems and process improvements to provide efficiencies and adequate controls through process reengineering.Serves as a departmental resource for the Division, team member, DCCE Business Contacts, DCCE IT, and other stakeholders on the development of policies and procedures and IT requirements for the development of a new organizational financial dashboard with financial reporting, trend, budget administration and forecasting to provide real-time managerial decision support, operational efficiency, cost savings and customer focus.Participate in various Workday or other designated enterprise resource planning (ERP) system, implementation activities, business process design sessions, financial data model review, role mapping, end user testing, organizational alignment activities and other engagement and readiness activities to meet DCCE needs.Continuously evaluate internal payroll and Human Resources Services support processes for accuracy, efficiency, and effectiveness.Develops procedures for collecting and reporting financial, accounting, and statistical dataAssist in developing Standard Operating Procedures and Financial Education and Training materials for DCCE stakeholders.Serve on various university wide committees as an advocate for the Division and resource collaborator with other colleges, schools, and units (CSUs).