Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Office of the Vice President for Research, Scholarship and Creative Endeavors in Austin, Texas
Provides customer-focused receptionist support for the OVPR, including answering incoming phone calls and greeting visitors with a friendly, professional demeanor. Provides front lobby coverage during business hours. Logs and distributes mail.Ensures common areas and meeting rooms in OVPR suite are clean throughout the day.Provides professional administrative support for the Office of Research Support and Compliance. Monitors the ORSC email inbox, phone line and mail. Supports ORSC virtual office hours and scheduling of ORSC staff meetings and compliance committee meetings, including room reservations, meeting preparation, catering, etc. Supports document retention and destruction requirements and administrative needs related to ORSC systems access and use. Processes RTAs, travel arrangements, and travel reimbursements for ORSC staff. Monitors and purchases office supplies, reconciles ORSC ProCard and e-ship global documents, and orders computer equipment at direction of Research IT. Responsible for annual inventory certification.Supports calendaring and scheduling of appointments and meetings for Associate Vice President for Research Support and Compliance. Coordinates logistics of meeting organization including room scheduling and set-up, assembly of meeting materials and hosting on-site.Supports logistical needs of OVPR business lunch, including catering and coordination of parking permits. Receives deliveries, coordinates pick up with the recipients, and processes payments to vendors.Assists with OVPR projects and other duties, as assigned.