Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Clinical Program Coordinator, Department of Psychiatry and Behavioral Sciences, Dell Medical Schoo in Austin, Texas
Collaborates with the medical director and colleagues to support the implementation of clincial projects for the Texas Child Mental Health programs. Collaborates with program medical director to track and facilitate progress on clincial goals and priorities. Drive organizational efficiency by optimizing processes, workflows, and resource allocation.Assists the director with a large volume of reports. May counsel the director on departmental matters. Coordinate, track, perform, and monitor various clincial functions according to policy and priorities, including purchase requests, calendar management, and human resource position requests.Reviews and edits proposals, memoranda, reports, and publications, and maintains and organizes files. Examines and answers correspondence. Obtains and disperses information, and reviews pertinent information so gathered. Process, route, and respond to inquiries from patients, families, and the public. Maintain accurate and professional correspondence logs, files, information, databases and other tracking systems as necessary. Communicate with other team members, Dell Medical School staff members, electronic health records administrators, and other stakeholders as needed. Manage inter- and intra-departmental communication through e-mail, phone, video conference, and other mechanisms. Draft professional correspondence, invitations, reports. Field inquiries from partners, clients, customers, and colleagues. Manage email correspondence.Supports the clinical use of project management software and process such as, clinical training materials, intranet resources, Smartsheets, documentation and other guidance. Work closely with the Texas Child Mental Health Medical Director to address project flows and deadlines leveraging the teams project management software. Update dashboards and project management software.Develops and maintains FAQs, dashboards, websites, workflows, and instructions to ensure clinical efficiency in staff and student onboarding, training, and off-boarding cycle. Provide trainings and assistance as needed. Provide technology support and escalate issues as needed.Interview and train new personnel, as needed.Assists with special projects and related tasks as needed.Other related duties as assigned.