Job Information
Johns Hopkins University Sr. Academic Program Coordinator in Baltimore, Maryland
We are seeking a Sr. Academic Program Coordinator who will serve as academic program support for the Center of Leadership Education (CLE) and oversees the daily administration of our complex student groups, events and activities, and programmatic necessities. This includes all of the CLE’s undergraduate and minor programs including the Clark Scholars Program, Multidisciplinary Design, Design Day, and experiential student groups.
This position will include extensive internal and external interaction with faculty, staff, students, participants, and other collaborators of the CLE. Works collectively with the nine Whiting School of Engineering (WSE) academic divisions and other areas to drive new enrollment growth. The ideal candidate is expected to maintain a high degree of professionalism, exercising excellent administrative judgment, and maintaining responsibility for quality of service to the student experience.
Specific Duties & Responsibilities
Working in a team environment and collaborating with the Academic Program Administrator, the primary duties and responsibilities of the job are broad in range and include but are not limited to:
Undergraduate Program Support:
Provide administrative support related to undergraduate academic programs including managing the course assistant hiring process; reviewing/updating of course descriptions, numbers, titles, prerequisites, and course catalog.
Manage the collection of syllabi, course folders, and data reporting related to academic programs (course evaluations, enrollments, rankings) in order to meet ABET accreditation standards.
Implement and launch proposed academic and student related strategic planning goals, objectives and strategies.
Develop the establishment of new policies or the modification of existing policies.
Review and approve academic and student governance and outcome reports.
Support the Multi-Disciplinary Design team.
Consult with and advise the program Directors on changes to academic and student policies and procedures.
Work with distressed students: sounding board and point person for students regarding academic concerns. Working collaboratively with other university departments on resolutions of problems to enhance the success of student while with Johns Hopkins.
Advising:
Serve as the primary minor advisor for the CLE minors: Entrepreneurship & Management, Marketing & Communications, Leadership Studies, and Accounting and Financial Management.
Responsible for knowing the minor requirements, auditing student’s coursework for junior and graduation clearance, facilitating transfer and student abroad credits approvals on behalf of Whiting an Kreiger, and representing the CLE at advising meetings throughout the university.
Clark Scholars Program:
Key point person and liaison with the Clark Foundation, including attending conferences and events, submitting reports, planning social and academic events, overseeing and organizing travel abroad for intersession, updating Clark Scholar course production, collaborating with Clark Scholars faculty members and Clark Scholars Faculty Director
Maintain Clark Scholar alumni database and connect current students with alumni.
Attend Clark meetings and organize events under the Director’s supervision.
Other Administrative & Student Support:
Supervise the completion of administrative activities, projects, surveys, or studies to ensure academic activities are completed in a timely, proper and efficient manner.
Assist with faculty promotion process – updating and maintaining a semesterly course tracker as well as pulling and synthesizing evaluation for all full time and part time faculty.
Serve as the CLE’s Design Day event coordinator.
Active leader and participate in LEED meetings, and UPAAC Subcommittee
Assist Academic Program Administrator with travel abroad process of graduate students.
Oversee student experiential groups: AMA, Salant, Enactus, Women in Business, SCNO, JHUCC, JHPMC, including budget approval.
Managing the application and selection processes for the Fotiadi travel fund.
Special Knowledge, Skill & Abilities
Ability to manage high volume of work and multiple priorities.
Excellent oral, written and interpersonal communication skills.
Ability to work collaboratively as well as independently.
Knowledge of the theory and practice of teaching and program issues.
Knowledge of both college and pre-college education in relation to curriculum design, instruction, assessment and professional development.
Proficiency with MS Office applications, WordPress, SIS and course production.
Minimum Qualifications
High School Diploma or graduation equivalent.
Five years progressively responsible administrative/academic experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor’s Degree strongly preferred.
Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 a.m. to 5 p.m.
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Center for Leadership Education
Personnel area: Whiting School of Engineering
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.