Job Information
Johns Hopkins University Sr. Administrative Coordinator in Baltimore, Maryland
The Johns Hopkins University, one of the world's premier teaching, research and patient care institutions, is seeking candidates for the position of Sr. Administrative Coordinator within its Investment Office, reporting to the Executive Specialist. The Investment Office has responsibility for investing the endowments for the university, Johns Hopkins Hospital, and related endowed entities totaling more than $7 billion, among other assets.
This Sr. Administrative Coordinator position will provide expert administrative support to the JHU Investment Office, supporting various team members in an engaging, fast-paced environment. The person must be extremely proactive, energetic, adaptable and reliable. The ability to remain agile to changes real-time is a must. In addition, the candidate must be an effective communicator and be able to anticipate the needs of the team members they support.
The candidate must enjoy interacting with a variety of different types of people and helping address a wide range of needs. This person will be a liaison interacting with senior leadership and staff members of numerous external investment organizations and service providers, as well as the senior leadership and staff members of the university.
Specific Duties & Responsibilities include but are not limited to
Manage conflict-free calendars for various team members.
Coordinate travel and logistics to support scheduling for various team members.
Collect, track, and process expenses for various team members.
Serve as primary host for meetings, including room/call set up and attendee support, and collection and dissemination of meeting materials.
Serve as back-up for other Sr. Administrative Coordinators including providing administrative support for Senior Leadership and other team members.
Perform typical office administrative tasks, processing of invoices and payments, and other duties as assigned.
For our team, we generally seek and evaluate on the following Values and Skills
Values
Proactive with sense of urgency.
Intellectually curious, relentless lifelong learner.
Team-oriented, accountable, supportive, conscientious.
Self-aware, confident, non-defensive, willing to take risks.
Honest and direct, transparent, ethical, mission driven.
Skills
Demonstrated ability handling high volume of time sensitive requests, inbound and outbound calls.
Expertise in organizing meetings and conference calls, meeting room and call setup, and coordinating schedules across multiple time zones.
Experience coordinating and booking travel and occasional small events.
Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products and Adobe Acrobat.
Experience in accurate data entry.
Minimum Qualifications
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor's Degree preferred.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $60,000-$75,000(Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: Hybrid/JH at Keswick
Department name: Investment Management Off of
Personnel area: University Administration
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.