Job Information
Oracle Senior Administrative Assistant (Office Leadership Support) in BARCELONA, Spain
Job Description
We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to support a Group Vice President at Oracle NetSuite. This role demands exceptional multitasking abilities, discretion, and professionalism to manage a diverse range of administrative, logistical, and operational responsibilities. The position involves working closely with an executive overseeing several hundred team members worldwide and managing a 300-person office in Barcelona.
Key Responsibilities
Executive Support
Manage and maintain the GVP’s complex calendar, including scheduling meetings across global time zones and resolving conflicts efficiently.
Organize and coordinate international travel arrangements, including visas, accommodations, and itineraries.
Prepare agendas and ensure follow-up on action items.
Office Leadership Support
Assist in the planning and execution of office-wide events, including team-building activities, leadership offsites, and employee engagement programs.
Serve as a liaison between the GVP and the Barcelona office staff, ensuring smooth communication and alignment with company goals.
Support office operations by collaborating with facilities, HR, and IT to address issues and improvements.
Team Coordination
Coordinate global meetings, town halls, and other team gatherings, ensuring seamless execution.
Help onboard new team members by facilitating access to tools, systems, and key contacts.
General Administrative Tasks
Process expense reports, ensuring compliance with company policies.
Proactively identify and implement ways to streamline administrative processes.
Responsibilities
Qualifications and Skills
Experience: 5 years of experience as an administrative assistant, preferably in a tech or high-growth environment.
Education: Bachelor’s degree preferred, or equivalent relevant experience.
Technical Skills: Proficient in Microsoft Office Suite, scheduling tools (e.g. Outlook Calendar), and corporate communication channels (e.g. Slack).
Communication: Exceptional written and verbal communication skills in English.
Organization: Strong attention to detail and ability to multitask in a fast-paced environment.
Flexibility: Used to work with a team across multiple global markets and time zones.
Interpersonal Skills: High emotional intelligence, professionalism, and ability to work with diverse teams.
Problem-Solving: Proactive mindset with strong analytical and problem-solving skills.
Confidentiality: Demonstrated ability to handle sensitive information with discretion.
Proficiency in both English and Spanish are required.
Work Environment
This role typically operates in an office setting. Flexibility in hours may be necessary to accommodate the needs of the executive team.
We offer
English-speaking environment and international team
25 days of paid vacation
Private medical insurance and life insurance
Ticket restaurant card
Many other benefits!
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About Us
As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.
When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.
We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.
Disclaimer:
Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
* Which includes being a United States Affirmative Action Employer