Job Information
Louisiana Department of State Civil Service Administrative Coordinator 2 (Early Childhood Operations) in Baton Rouge, Louisiana
Administrative Coordinator 2 (Early Childhood Operations)
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Administrative Coordinator 2 (Early Childhood Operations)
Salary
$1,985.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE50523444-091824RK-EC
Department
Education-State Activities
Opening Date
09/18/2024
Closing Date
9/29/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
This position is located in Baton Rouge, LA
Office of Early Childhood Operations - CCAP
Job Focus Areas:
This Administrative Coordinator 2 position is located within the Office of Teaching and Learning. Early Childhood, Child Care Assistance Program, Quality Assurance and will report directly to the Administrative Program Specialist A. The LDOE Child Care Assistance Program is responsible for monitoring programs and services related to the service of the child care subsidy and for ensuring provider compliance with the state and federal rules for the program. This position is responsible for identifying and categorizing incoming correspondence and confidential documents, scanned, mailed or emailed to the department. In addition to incoming CCAP documents, this professional position also provides support in the collection and mailing of National Voter Registration documents in compliance with federal and state rules. The employee in this position scans in all documentation, follows LDOE shredding guidelines in destroying documents, and ensures that analysts making case decisions have the documents needed to make these crucial and important decisions.
Candidates with the following skills and competencies are encouraged to apply:
Strong organization and customer service skills. Ability to work in a fast-paced environment.
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
Managing Systems:The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
**Note regarding the advertised pay range:The maximum amount listed is the maximum salary a person can make while in this title andnotthe maximum amount we are allowed to pay a new hire.
One position is available, located in Baton Rouge, LA. The person selected will be required to report to the Baton Rouge office regularly. This position may be filled as a probationary new hire, or by promotion of any current permanent classified Louisiana state employee. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUSTbe listed on the online application.
You are encouraged to attach a copy of your college transcript(s) to your online application.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the ‘Applications’ link after logging into their account.
For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Which of the system(s) below do you have experience? If you don't have experience with any of the system(s) below, please choose N/A.
TIPs
CAPS
CAFE
TOTS
N/A - I don't have experience with any of the systems listed above.
03
If you have experience with any of the systems listed in the previous question, please provide a brief description and reference any relevant work experience listed on your application (not resume). If you answered N/A, enter N/A:
04
Do you have experience working with payments and/or payment reports?
Yes
No
05
If you answered YES to the previous question, please provide a brief description and reference any relevant work experience listed on your application (not resume). If you answered NO, enter N/A:
06
Do you have experience working with fraud, auditing, recovery, dispositions and/or investigations?
Yes
No
07
If you answered YES to the previous question, please provide a brief description and reference any relevant work experience listed on your application (not resume). If you answered NO, enter N/A:
08
Do you have experience with payment practices and procedures of a large federal program?
Yes
No
09
If you answered YES to the previous question, please provide a brief description and reference any relevant work experience listed on your application (not resume). If you answered NO, enter N/A:
10
Do you have knowledge of or experience with the Administration of Children and Families (ACF) reporting procedures in regards to payments, fraud, or systems?
11
If you answered YES to the previous question, please provide a brief description and reference any relevant work experience listed on your application (not resume). If you answered NO, enter N/A:
12
Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
I have no experience and/or am uncomfortable adapting to change
I have limited experience or require assistance to adapt to change
I can adapt to change
I can adapt to change and help others improve their ability to adapt to change
13
Explain your rating by providing specific and relevant examples in the box below.
14
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
15
Explain your rating by providing specific and relevant examples in the box below.
16
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
I have no experience and/or am uncomfortable managing time
I have limited experience or require assistance to manage time
I can manage time
I can manage time and help others improve their ability to manage time
17
Explain your rating by providing specific and relevant examples in the box below.
18
Are you a current employee of the Louisiana Department of Education? (Please note: Teachers and other employees of the school system are not considered employees of the LA Department of Education):
Yes
No
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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