Job Information
Louisiana Department of State Civil Service Administrative Coordinator 4 (Early Childhood Operations - Licensing Division) in Baton Rouge, Louisiana
Administrative Coordinator 4 (Early Childhood Operations - Licensing Division)
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Administrative Coordinator 4 (Early Childhood Operations - Licensing Division)
Salary
$2,602.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE2475-090624RK-EC
Department
Education-State Activities
Opening Date
09/06/2024
Closing Date
9/15/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
This position is located in Baton Rouge, LA
Office of Early Childhood Operations - Licensing Division
Job Focus Area
The Office of Early Childhood, Division of Licensing holds regulatory responsibilities for all functions in regards to licensed child care centers.
Duties and responsibilities include but are not limited to the following:
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above. Schedules conferences, meetings, and calls. Back-up to lead timekeeper to collect time and attendance documents and prepares for time and attendance entry. Performs responsible departmental-program duties in accordance with rules, regulations, and policies. Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Candidates with the following skills and competencies are encouraged to apply:
Experience supporting a large team, several years of office management experience, experienced with time and attendance (preferably with state government), and experience utilizing the State's LAGov and ProAct systems.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
*Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title andNOT the maximum amount we are allowed to pay a new hire.
This position is located in Baton Rouge, LA.The person hired is expected to regularly report to the Baton Rouge office. This position may be filled as probationary new hire or by promotion of any current permanent classified State of Louisiana employee. Current permanent classified state employees may be required to accept a probational appointment, if selected.
You are encouraged to attach a copy of your college transcripts to your online application.
You may attach a resume;however, only the information listed on the online application will be considered to determine qualification. All education, and prior experience, including dates related to education and prior experienceMUSTbe listed on the online application.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of theCurrent Job Opportunities (https://www.governmentjobs.com/careers/louisiana) page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
I have no experience and/or am uncomfortable acting with ethics and integrity
I have limited experience or require assistance to act with ethics and integrity
I can act with ethics and integrity
I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
03
Explain your rating by providing specific and relevant examples in the box below.
04
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
05
Explain your rating by providing specific and relevant examples in the box below.
06
Do you have experience working in a fast-paced environment? If YES, please explain and reference this experience from your application (not resume). If you do not have this experience, enter "N/A":
07
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
I have no experience and/or am uncomfortable demonstrating accountability
I have limited experience or require assistance to demonstrate accountability
I can demonstrate accountability
I can demonstrate accountability and help others improve their ability to demonstrate accountability
08
Explain your rating by providing specific and relevant examples in the box below.
09
Do you have experience Multi-tasking? If YES, please explain and reference any relevant work experience listed on your application (not resume). If you do not have this experience, enter "N/A":
Yes
No
10
Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
I have no experience and/or am uncomfortable adapting to change
I have limited experience or require assistance to adapt to change
I can adapt to change
I can adapt to change and help others improve their ability to adapt to change
11
Explain your rating by providing specific and relevant examples in the box below.
12
Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
I have no experience and/or am uncomfortable following policies and procedures
I have limited experience or require assistance to follow policies and procedures
I can follow policies and procedures
I can follow policies and procedures and help others improve their ability to follow policies and procedures
13
Explain your rating by providing specific and relevant examples in the box below.
14
Are you currently employed by the Louisiana Department of Education? (please note - teachers and other employees of the School System are not considered employees of the LA Department of Education):
Yes
No
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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