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CONFIDENTIAL EXECUTIVE ASSISTANT

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CONFIDENTIAL EXECUTIVE ASSISTANT

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Unclassified

Job Number

AG(09/19/2024)BC1

Department

DOJ-Office of the Attorney General

Opening Date

09/19/2024

Closing Date

9/29/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

The Department of Justice, Office of Attorney General, Liz Murrill, is seeking a highly organized and detail-orientedConfidentialExecutive Assistantto provide administrative support to the Director of Administrative Services division.

The ideal candidate should have excellent communication skills, the ability to handle sensitive information with discretion, and a proactive approach to problem-solving.

This role is crucial in ensuring efficient operations and maintaining confidentiality within the agency.

Salary offered will be commensurate with the qualifications and experience of the candidate selected.

The position will be domiciled in the Livingston Building, Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verification.

To Apply: Click on the "Apply" link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.

Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received - Your application has been submitted successfully.

• Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.

• Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.

• Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.

• Position Filled - Someone has been selected for the position.

• Position Canceled - The agency has decided not to fill the position.

  Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply.

  Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795.

  For further information about this vacancy, please contact:

Brandi Collins

HR Generalist C

Phone: (225) 326-6728

Fax: (225) 326-6795

The Department of Justice is an Equal Opportunity Employer.

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

• Three years of experience in which administrative work was a major duty;

• Must possess a valid driver's license;

• Must have access to a motor vehicle to travel statewide.

PREFERRED QUALIFICATIONS:

• A baccalaureate degree;

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs;

• Experience in booking travel and filing expense reports;

• Proven experience as an executive assistant, administrative assistant, or in a similar role;

• Exceptional organizational skills and attention to detail;

• Strong verbal and written communication skills;

• Ability to prioritize tasks and manage time effectively;

• Discretion and integrity when handling confidential information;

• Familiarity with project management tools and techniques;

• Ability to work independently and collaboratively within a team.

Job Concepts

The duties of the Confidential Executive Assistant shall include, but are not limited to the following:

• Draft, proofread, and edit correspondence, reports, and presentations as needed;

• Ensure the efficient operation of the office by assisting as assigned with hiring, scheduling, and management of others;

• Work independently and collaboratively with a high-level of analytical, interpersonal and communication skills;

• Willingness to travel in and out of state;

• Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role;

• Perform administrative duties such as maintains files, makes copies, orders office supplies, prepares purchase requisitions, maintains key control and parking cards for the office, answers phones, assists walk-in customers and performs receptionist duties when needed;

• Handle confidential matters and materials that include personnel decisions, organizational processes, and staff union negotiation data with discretion;

• Process and makes travel arrangements; including but not limited to scheduling flights, hotels, car rentals, travel authorizations, and reimbursement requests;

• Maintain administrative records as are necessary to account for time, travel, and related expenses;

• Prepare agendas, take minutes, and follow up on action items from meetings, and attend meetings on behalf of the Director as needed;

• Assist with new hire in-processing and orientation during their first week of employment;

• Assist with notifying Human Resources when an existing employee is separating so that they may schedule their out-processing appointment;

• Assist in the planning and execution of special projects and initiatives as assigned;

• Accept responsibilities of other duties as assigned by the division director.

Benefits for unclassified employees are determined by the individual hiring authority.

01

Are you a current state employee?

• Yes

• No

  02

  Are you a previous state employee?

• Yes

• No

  03

  If you answered 'Yes' to either of the above questions, please list out the agencies you have worked for, the title(s) held, and key responsibilities for each role.

  04

  Do you have experience booking travel and filing expense reports within a state agency?

• Yes

• No

  05

  If you answered 'Yes' to the question above, which systems have you used, and how comfortable are you with them?

  06

  This position may manage a small group of people. Do you have any prior management experience?

• Yes

• No

  07

  Please describe your ideal work environment.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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