Shire Jobs

Human Resources Specialist - Insurance & Benefits

Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4559769)

Apply



Human Resources Specialist - Insurance & Benefits

Salary

$3,904.00 - $7,658.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

S16/50463784/HRSIns/6.27.24-KV

Department

DOTD-Administration

Division

Section 16

Opening Date

06/27/2024

Closing Date

7/4/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Section 16 – Human Resources

S16/50463784/HRSIns/6.27.24-KV

About this Position:

This position is located in DOTD's Headquarters (HQ) HR Office, works under the direct supervision of the Payroll & Benefits Manager A (HR Manager A) and serves as DOTD's agency-wide Insurance Specialist. Incumbent provides expert analysis, review, and input on a variety of complex and non-routine issues dealing with insurance programs for both active and retired DOTO employees. The incumbent also serves as lead worker over lower-level HR Analysts, who have responsibility for serving as first-line contacts on insurance issues. The incumbent exercises independent judgment and discretion in all work activities. The incumbent must possess a broad, working knowledge of Civil Service rules and DOTO policies, as well as Office of State Uniform Payroll (OSUP) regulations for payroll actions, Office of Group Benefits (OGB) requirements for health insurance, and various other provisions governing the use of miscellaneous benefit plans. Analytical, written and oral communications skills are paramount. The incumbent focuses on increasing the effectiveness of assigned programs, ensures implementation of improvement plans, systematically evaluates results, and recommends adjustments when needed.

This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Special Entrance Rate (SER)

Human Resources Specialist - $1,821.60/biweekly

* Progressive Premium Pay for hours actually worked*

0 months to less than 2 years - $1.00/hour

2 years to less than 4 years - $1.50/hour

4 years or greater - $2.00/hour

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

No Civil Service test scoreis required in order to be considered for this vacancy.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively (CE): The ability to relay information correctly and appropriately to connect people and ideas.

• Displaying Expertise (DE): The ability to exhibit specialized skills or knowledge gained from experience or training.

• Making Accurate Judgments (MAJ): The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Jessamye Charette

Human Resources Manager

1201 Capitol Access Road

Baton Rouge, LA 70802

225-379-1675

Jessamye.Charette2@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available - https://www.laworks.net/workforcedev/lrs/lrs_main.asp.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus three years of professional level human resources experience.

SUBSTITUTIONS:

a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience tosubstitute for the baccalaureate degree.

b. A Master's in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for one year of the required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)

c. Possession of a Juris Doctorate will substitute for one year of the required experience.

Advanced degrees with less than a Ph.D. will substitute for a maximum of one year of the required experience.

d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for two years of the required experience.

All advanced degrees will substitute for a maximum of two years of the required experience.

e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for a maximum of one year of the required experience.

NOTE:

In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.

NOTE:

Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if

not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform specialized tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.

Supervision Exercised:

May supervise one lower level Human Resources Analyst.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.

Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

50% Statewide Insurance Support and Retiree Liaison

Serves as the staff expert on insurance matters and, as such, provides guidance to HQ Payroll Staff & District HR Analysts on insurance issues. Audits entries made by HQ Payroll Staff and District HR staff into the OGB eEnrollment system, the Benefits Module of the HCM payroll system, and any other insurance-related information systems. Disseminates OGB Annual Enrollment information and information regarding any other relevant changes to insurance benefits, and coordinates agency actions related to these events. The incumbent stays abreast of all changes in the OGB Contract Provisions for health providers. Serves as the agency's master user for the OGB eEnrollment system and any other insurance-specific systems (Flexible Spending Account administrators, etc.) and oversees agency security access to these systems. Serves as primary liaison to agency retirees on insurance related matters. As such, consults with new and existing retirees on a variety of different issues, including OGB participation and premium amounts. Receives and reviews documents submitted for insurance enrollments/changes, makes appropriate entries in the necessary information systems, and forwards documents to OGB, as required.

45% Insurance Reporting/Account Reconciliation

Generates and/or reviews reports to verify agency compliance with the Affordable Care Act (ACA), making system entries for ACA reporting, as needed. Coordinates the timely payment of the OGB invoices each month. Generates and/or reviews reports from OGB and HCM to identify premium underpayments and/or overpayments for both active and retired DOTD employees. Takes necessary actions to research and resolve discrepancies reflected on the agency monitoring report and exception/deduction report, and assesses the need for payments and/or credits, to keep employees' coverage from being flagged and/or terminated. Recovers the state share of health and life insurance and processes refunds to retirees, as appropriate. Ensures that the proper amounts are paid for the state share on a monthly basis. Generates reports from eEnrollment to ensure appropriate costs, plan participation, level of coverage, and any other key factors are correct. Confers with the Legislative Auditor and the DOTD Internal Auditor as appropriate. Provides support to Field HR personnel on issues involving overpayments and/or underpayments; seeks to resolve situations quickly and accurately. Issues monthly premium notices to Section 94 employees (those injured on the job) and any other employees requiring an invoice from the agency for OGB premiums, and ensures appropriate amounts are submitted to OGB. Receives payments from employees who are on LWOP for their monthly premiums; coordinates with Financial Services, and enters information into LaGov as appropriate. Issue refunds when LWOP and retired members have overpaid on health and life premiums when applicable. Communication is also required with the retirement systems, as it relates to retiree insurance.

5% Emergency Operations Management

The incumbent of this position is designated as an Essential Employee and is on "High Alert" during emergency situations, in accordance with the HR Section's Emergency Call-In procedures. The incumbent may also be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you a permanent LA-DOTD employee?

• Yes

• No

  02

  Are you a probational LA-DOTD employee?

• Yes

• No

  03

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  04

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

  05

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

  06

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  07

  CE: Explain your rating by providing specific and relevant examples in the box below.

  08

  DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

  09

  DE: Explain your rating by providing specific and relevant examples in the box below.

  10

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  11

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  12

  Do you have experience with LaGov HCM? If so, please indicate the number of years of experience and where this information can be found on your application.

  13

  Do you have working knowledge of the Office of Group Benefits, including health and life benefits offered? If so, please indicate the number of years of experience and where this information can be found on your application.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

Apply

Please verify your email addressVerify Email