Job Information
Lamar University Payment Specialist, Travel in Beaumont, Texas
Position Information
Posting Number 20112727
Position Title Payment Specialist, Travel
FTE 1.00
Position Type Staff
Department Procurement & Payment Services
Position Summary Information
Job Summary/Basic Function
About This Role:
The Payment Specialist, Travel is responsible for all activities related to the payment and reimbursement of university travel expenses for all University personnel and prospective employees. This includes managing individual and corporate travel credit cards. The position ensures all travel expenses comply with the rules and regulations mandated by the State of Texas, the Texas State University System ( TSUS ), and Lamar University. Additionally, the Payment Specialist maintains the Chrome River Travel & Expense system and provides training on this system for university personnel. This role may also collaborate with and serve as a backup for the Procurement Card Manager.
What You’ll Do – Position Duties
- Processes, reviews, and encumbers travel pre-authorizations in the Chrome River Travel
and Expense system and the Ellucian Banner financial system; verifying accuracy,
terminology, and funding source.
- Processes and reviews travel expense reports in Banner and Chrome River, verifying
legitimacy, accuracy, terminology, and funding source, in accordance with applicable
regulations, policies and procedures. Analyzes all back-up documentation for legitimacy
and legality. Makes decisions regarding the appropriate coding of each expense.
- Manages the University individual and corporate travel credit cards, including
applications, payments, credits, and reconciliations.
- Maintains the Chrome River Travel & Expense system, file upload and system errors, and
provides training on this system to University personnel. Working with IT on system
issues or testing of system patches and upgrades.
- Provides direction to departmental personnel on routine or moderately complex issues
and concerns related to travel payment services, referring to the Payment Specialist Sr
or Director of Payment Services if needed. Monitors and investigates issues and assists
with problem resolution.
Assists and serves as backup to the Procurement Card Manager.
Provides travel policy training to Lamar University employees.
Maintains proper expense report files and records relating to the travel process.
Maintains a working knowledge of new rules and regulations provided by Lamar
University, Texas State University System, and the Texas State Comptroller.
- Provides supporting documents for audits and public information requests. May assist
with 1099 tax form processing, computerized check and direct deposit runs, and check
voids. Assists the Director of Payment Services with administrative duties if needed.
Performs other duties as assigned.
Key Competencies:
High ethical standards and excellent attention to detail.
Effective communication skills, including speaking professionally and using proper terminology, being able to read with understanding, write using correct English and without misspellings, and to proofread work.
Exceptional interpersonal skills to interact with co-workers, other departments, suppliers, students, and the general public.
Ability to work on multiple projects at one time and demonstrate excellent organizational skills.
Ability to work independently and meet deadlines, adapt to changing situations and environment and accept constructive feedback.
Physical Requirements:
Must have physical ability to perform minimal physical work in a normal office environment including lifting/carry/pushing/pulling up to 20 pounds regularly.
Job Conditions:
Standard business working hours, Monday through Friday, 8:00am to 5:00pm. Some evening and weekend work, as required, during peak processing times.
Who We Are:
Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.
Benefits:
Health, dental & vision insurance
Life insurance
State of Texas Retirement plans
Tuition covered at 100% for employees, spouses and/or eligible dependents.
Paid time off – vacation, sick, and holidays.
To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html)
Minimum Qualifications
High School diploma required.
A combination of education, experience, and training to produce the required knowledge and abilities could be considered.
At least two years of proven customer service experience, excellent written and verbal communication skills for creating correspondence, speaking with, and training customers, and proficiency with Windows, Word, and Excel.
EEO Statement
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications
Associate’s degree in accounting, finance or business-related field.
Experience with credit card management and reconciliation preferred.
Experience in higher education and government travel, accounts payable or purchasing experience with experience within Texas agencies preferred.
Chrome River Travel & Expense, or any electronic travel expense system, preferred.
Ellucian Banner experience preferred.
State corporate travel credit card experience preferred.
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary $29,759 - $38,687
Work Hours
Application Information
Posting Date 09/10/2024
Close Date 09/17/2024
Open Until Filled No
Special Instructions