Shire Jobs

At ISB, We All Belong:

ISB is dedicated to fostering a diverse, equitable, and inclusive environment where all individuals feel they belong, are seen, valued, and heard. We embrace diversity as a source of strength and are enriched through our differences. We are committed to equitable treatment for all, regardless of gender, race, ethnicity, religion, background, identity, orientation, or ability.

We seek employees who are committed to cultivating a sense of belonging, ensuring that everyone at ISB feels safe, respected, and treated fairly.

Our Mission:

We are an inspiring international community in Beijing where thinkers and leaders find their place in the world and serve others. So that learning is at its best, we build strong relationships and set high expectations together. We are committed to challenging and joyful learning with the freedom to explore.

JOB GOAL/PURPOSE:

Each Administrative Assistant in the Middle school Office area provides services to specified administration and faculty. Within the Middle School Office, the Administrative Assistants are designated to one of the following:

• Middle School Principal

• Middle School Assistant Principal

• Dean of Students

  The Administrative Assistant provides services to support the Middle School community, including administration, faculty and staff, students, and families. The Administrative Assistant contributes to the effective operation of the Middle School office and provides strong, positive customer service for the Middle School community. The Administrative Assistants work collaboratively to facilitate school and divisional activities while maintaining prime responsibility to the designated supervisor. Responsibility for specific shared Middle School Office activities is determined in consultation with administration.

  PRIMARY DUTIES /RESPONSIBILITIES:

  Support for Middle School Administration

• Serve as personal administrative assistant, as assigned, to Middle School Administrator

• Maintain calendar, arrange appointments, and complete tasks to assist

• Manage correspondence and phone calls

• Assist with translation and language-related tasks

• Take minutes during meetings, distribute agendas

• Schedule and track teacher observations and file observation records

• Provide translation and language support in meetings

  Clerical and systems management

• Manage information flow between parents, employees, and students

• Maintain student information database (PowerSchool), including individual student profiles updates, attendance records, report cards, mailing group lists, emergency contact information

• Maintain Microsoft SharePoint, One Drive documents, calendar, and other MS 365 apps

• Prepare documents and schedules for students, families, and employees

• Coordinate the reporting system and parent teacher conferences, and send related communication to families

• Prepare daily announcements

• Provide budget reports to department leaders, submit purchase orders, submit reimbursements

• Assist with Emergency procedures, maintain emergency phone tree

• Format staff and parent newsletters, fliers, and other communications

• Coordinate and maintain student schedules, enrichment choices, and course descriptions

  Communication and Events

• Support students, teachers, and guests with inquiries

• Organize delivery, information packages for students

• Manage lost/ found properties

• Coordinate with other departments in ISB

• Schedule, arrange logistics, coordinate, and assist with events and activities, some of which occur outside of office hours

• Assist with arrangements for student off-site activities

• Retrieve students from classes if they are needed in the office

  Perform any other duties as assigned

  PREFERED ATTRIBUTES:

• Flexible, proactive, and able to operate in a multi-tasking environment

• Strong interpersonal communication skills

• Student and customer service oriented

• Organized

• Demonstrated strength as a collaborative team member

• Positive attitude and energetic disposition

  PREFERED QUALIFICATIONS AND EXPERIENCE:

• Experience as office manager or school secretary

• Experience with data handling (information systems and data bases) and management

• Superior level in English and Chinese (reading, writing, speaking, listening)

• University degree

• Technology proficiency, including PowerSchool, Microsoft 365