Shire Meeting & Event Lead in Berlin, Germany
The successful candidate will lead the congresses and event team and support our internal customers in DACH to be as effective and efficient as possible in event and congress management.
He/she reports directly to the Head of Commercial Operations DACH. He/she acts as an advisor to the General Managers and all Franchise Heads across DACH.
At the same time, he/she works closely with the whole team to identify, develop, execute best practices, tools, processes.
This role requires substantial leadership, people development, stakeholder management (advising all Country Franchise Heads), project management, communications and influencing skills, as well as professional knowledge in event and congress planning.
Main Tasks & Responsibilities:
Team lead of congresses and event team.
Coordinates the team-members to take responsibility for planning, execution and follow up of events and congresses for all franchises
Manage sales kick-off and internal meetings in consultation with region leadership team.
Budget planning, personnel planning, content planning and communication, implementation of customer requirements, communication with various partners and negotiation with suppliers and subcontractors.
Provide leadership for event project management in collaboration with internal and external partners
Ensure all contractual aspects in terms of internal guidelines and policies, legal requirements as well as Shire’s Compliance guidance
Travel to support onsite execution and management of key events.
Education and Experience Requirements
Bachelor’s degree or equivalent
Significant in-house experience of convention/Congresses event planning and coordination
Management and team lead experience preferred
Demonstrated strong Project Management skills
Budget Management experience
Experience working with outside vendors required
Ability to successfully achieve results in a matrix organization
Key Skills, Abilities, and Competencies
Skill to translate (complex) projects into execution plans. Very good project management skills and analytical thinking. Ability to develop strong professional relationships at all levels of interaction and across functional teams
Strong decision-making ability and assertiveness.
Team leadership skills.
People management and development including resource management
Strong verbal and written communication and influencing skills
Balances needs and request of different Country Franchise Heads
Mindset: Positive, results driven, accountable, good manager of people and self
Complexity and Problem Solving
- Personal responsibility for negotiations on behalf of Shire for congress organization/sponsorships, internal and external partners and suppliers,as well as the managing the processes related to event management
Notice to Employment / Recruitment Agents:
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.
Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.
Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.