Job Information
GE Vernova Project Management Assistant (m/w/d) in Berlin, Germany
Job Description Summary
The Project Management Assistant (m/f/d) supports project management office in their role to continue successfully planning, monitoring, controlling, and executing projects. They are providing administrative support and execute standard operational/technical tasks typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations.
Job Description
Essential Responsibilities:
Administrative Support:
Supporting the project team with administrative tasks.
Organizing and managing project management documents, including plans, contracts, and reports.
Preparing meetings and taking minutes.
Reviewing and continuously improving project execution (existing processes, practices, behaviors, and culture).
Project onboarding of new colleagues including tool access and information packages to ensure a smooth integration.
Communication and Coordination:
Managing and auditing team communication documents such as team lists, distribution lists, and organizational charts.
Coordinating with internal and external stakeholders, including contractors, suppliers, and regulatory bodies, to ensure project alignment and communication.
Documentation and Reporting:
Managing the monthly progress reporting cycle at the project level, as well as advancing portfolio reporting for all key KPIs, focusing on timelines and quality.
Documenting progress and preparing regular status reports -> filing system.
Material and Equipment Management:
- Handling procurement tasks including creating Purchase Requisitions (PRs), processing Goods Received Notes (GRNs), and resolving related issues, while supporting invoice validation to ensure timely and accurate financial transactions.
General Support:
Handling general office and administrative tasks.
Running errands and other miscellaneous tasks.
Requirements :
Completed commercial training or a degree in business administration.
Good knowledge of MS Office and understanding of business management concepts.
Scheduling appointments with various technical tools is no challenge for you.
You work in a structured, independent, careful, and reliable manner.
Excellent German and English language skills.
Grid Solutions, a GE Vernova business, serves customers globally with over 20,000 employees. We provide power utilities and industries worldwide with equipment, systems and services to bring power reliably and efficiently from the point of generation to end power consumers. Grid Solutions is focused on addressing the challenges of the energy transition by enabling the safe and reliable connection of renewable and distributed energy resources to the grid. We electrify the world with advanced grid technologies and accelerate the energy transition.
About GE Grid Solutions:
At GE Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.
Why we come to work:
At GE Renewable Energy, our engineers are always up for the challenge - and we’re always driven to find the best solution. Our projects are unique and interesting, and you’ll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you’ll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.
What we offer:
A key role in a dynamic, international working environment with a large degree of flexibility of work agreements
Competitive benefits, and great development opportunities.
Additional Information
Relocation Assistance Provided: No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.