Job Information
Mill Creek Residential Executive Administrative Assistant - Development in Bethesda, Maryland
Welcome to Mill Creek! We’re glad you’re here! At Mill Creek Residential we are committed to building a diverse, equitable and inclusive workplace where our associates can grow and bring their whole selves to work. This starts with our recruiting and hiring process. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We want you to know that we encourage you to apply if this job excites you, even if you don’t meet 100% of the requirements. You may just be the right candidate for this role, or another role and make your mark at Mill Creek.
Position Su m m ary
The Executive Administrative Assistant’s primary responsibilities includes working directly with MCRT Executives by completing high-level confidential special projects, screening and responding to telephone calls, coordinating travel arrangements, setting appointments and arranging meetings, as well as, preparing, organizing and distributing materials. This position is also responsible for approving and processing invoices, maintaining financial and confidential records and other various services.
Essential Functions/Responsibilities
Responsible for organizing and expediting workflow for the Executive’s office.
Handles special projects (some are confidential) assigned by the Executive and ensures they are completed timely and accurately. These may include due diligence studies; acquisitions; site selections, banker/investor negotiations, etc.)
Confidentially maintains the Executive’s calendar, appointments, travel arrangements and files.
Plans meetings, conferences, and other various functions and activities.
Prepares materials for meetings and ensures they are accurate and organized.
May interview, hire, train, and supervise other administrative support staff.
Handles communication between other offices and National Offices.
Researches internal and external vendor services; resolves issues; reviews and selects high service vendors.
Prepares and sends correspondence, memos and emails for the Executive.
Approves and processes invoices and expense reports and maintains organized records.
Manages petty cash.
May work with budget forecasting and variances reported monthly.
Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.
Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.
All other duties as assigned
Edu ca tion an d/or E x p e ri e n c e
Bachelor’s degree in Business, Management or related real estate field is preferred for this position.
Minimum three years of progressively responsible administrative/office management experience
Experience in the field of real estate is a plus.
Mill Creek is an Equal Opportunity Employer
Are you ready to contribute to the success of Mill Creek Residential? If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!
People. Places. Relationships. Our tagline begins with the most important part of Mill Creek, our people. As a multifamily company focused on construction, development, acquisition, and operations of rental communities in the most desirable markets coast-to-coast, we are also committed to ensuring a diverse, equitable and inclusive environment for our resident customer and our associates. We have implemented processes to support DE&I practices throughout the associate lifecycle from recruiting and hiring to ongoing training programs for career advancement. Our growth since our founding in 2011 is nothing short of remarkable – a direct reflection of our team’s contributions. We are committed to listening to our associates and focusing on continuous improvement.
For more information about our DE&I initiatives, please click here (https://millcreekplaces.com/2020-esg-report/) to review our inaugural Environmental, Social, Governance (ESG) Report.