Shire Jobs

Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:•Work-life balance•Holidays-10 paid holidays per year and 1 Floating Holiday•Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)•Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.•Employee and Dependent Tuition Waiver•Opportunities to engage in professional development opportunities•Committed to employee wellness and access to a robust Employee Assistance Program•Medical Benefits that are robust and affordable•Visit MUS Benefits to learn more about our benefit package includingoMedical, Vision, and Dental oLife Insurance and Long Term Disability are incorporated into our benefits oLearn more about our retirement benefits at MUS Retirement •Opportunities for career growth and a variety of career paths•Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.•Beautiful campus environment that features our MSUB Mile walking pathThe Program Coordinator I position aids the Department of Educational Theory and Practice in achieving its mission by serving as office manager, helping to organize and oversee the various programs and activities of the department, and engaging with students and the public as needed. The Program Coordinator I will maintain and streamline procedures to support the College and its programs. The Program Coordinator I will have responsibility for overseeing the daily operations and activities of the department and helping with implementation of ongoing plans and projects to support programs within the Department. The successful applicant is expected to support and participate in the University’s commitment to improving retention and graduation rates. DUTIES and RESPONSIBILITIES:Serve as first point of contact for the department, whether through phone, email or walk-in encounters, creating a comfortable and welcoming office atmosphere. •Answer questions posed by students, faculty, staff and the public, or direct inquiries to those who can answer them. •Provide support to full-time and part-time faculty related to classes, enrollments, and advising. •Assist students registering for classes. •Work with department chair to plan class schedules and submit/make changes to maintain them. • Handle all aspects of electronic payroll submission maintenance and accuracy. •Assist with on-boarding of new employees and separation tasks for retiring or departing faculty. •Monitor and ensure all departmental deadlines are met in a timely manner. •Maintain electronic files of all departmental information, including syllabi. •Maintain accurate and comprehensive academic record keeping. •Deliver mail and packages to and from the mailroom and distribute to recipients. •Maintain departmental supplies and materials. •Responsible for assisting the Chair with the Departmental budget, this includes the University Purchasing Card. •Supervise work study students. QUALITIES: •Professionalism •Confidentially •Interpersonal skills •Planning skills •Organizations skills •Data entry •Administrative Writing Skills •Managing Processes •Analyzing and Interpret information/data •Effective communication both verbal and written •Time management with ability to prioritize and meet deadlines •Problem Solving •Attention to detail and accuracy •Teamwork •Flexibility •Problem solving •Ability to multi-task •Work independently Education Required: •High school graduate Experience Required: •Microsoft Office Skills; Word, Excel, Publisher •1 year of experience in a related field •Excellent written communication skills •Excellent organizational skills •Excellent verbal communication skills reflecting a commitment to a team-oriented environment •The ability to establish and maintain effective working relationships and to provide superior customer service for a diverse student, faculty, staff, administration and community •Experience with the management of electronic spreadsheet and database records and reports •Ability to work without supervision, be self-motivated and have the competence to make decisions •Superior organization and time management skills with the ability to multitask, including the ability to work with many interruptions while ensuring accuracy and attention to detail Education Preferred: •College degree Experience Preferred: •2-5 years of experience in a related field •Proficient in MSUB software programs; APEX, ARGO, Finance and Student Banner, BOX, Virtual EMS, FAMIS, Master Calendar, Epass Montana, DocuSign, Change Course Database, PubReg, MSU Switchboard, myInfo Logon, Email •Experience working in an Academic environment to support academic programs and students Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htmTo apply: https://employment.msubillings.edu/postings/7002