Shire Jobs

Job Overview:

The Accounting Administrative Assistant is a key member of the Client Accounting Team. This position will provide administrative support while coordinating a variety of tasks and responsibilities within the department. The Accounting Administrative Assistant is responsible for supporting the administrative tasks of the department along with the on-site accounts receivable function.

Your Responsibilities:

Accounts Receivable

• Receive and sort checks for appropriate processing based on dollar value and payee
• Deposit checks as needed
• Research and investigate issues with checks posted and support the accountants with locating source documents

Audit/Tax

• Assist with compilation of audit data

• Compile documents within internal file share

• Pull various reports
• Provide additional documentation as requested

• Approve invoices for Audit/Tax services

• Cross reference invoice amounts against engaged services

• Review Posting and Tax Return Mailing

• Printing, compiling, and mailing of tax returns to appropriate parties

• Track Audit and Tax filing statuses to ensure timely completion

New Property Set Up

• Coordinate new property/association set up

• Units

• Residents
• Balances

Budget Preparation

• Create budget template shells
• Extract data from multiple sources (Jenark, SharePoint)
• Import extracted data into budget templates

Other

• Secretary of State Annual Business Renewals
• Semi-Annual Property Tax submission
• Scanning of all accounting mail received
• Deposit and recording of Holiday Fund contribution
• Assist in annual 1098 preparation
• Respond to client requests and questions
• Miscellaneous data entry
• Other related duties as assigned

Skills & Qualifications:

• 1 year of office administrative experience
• Post-secondary accounting education is preferred
• Strong interpersonal skills
• Highly motivated and self-starter
• Proven attention to detail and accurate
• Works well under pressure to meet deadlines
• Ability to work independently with minimal supervision
• Strong verbal and written communication skills
• Excellent time management and organizational skills
• Must be able to thrive in a fast-paced environment
• Proficient in MS Office (Outlook, Excel, etc.)

Physical Requirements:

• Sitting at a desk for extended periods of time
• Vision and hearing for computer and phone use
• Dexterity for keyboard and mouse use
• Ability to move up to 30 pounds

What We Offer:

As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 9 paid holidays, and a 401k with company match.

Compensation : $22 - $24 / hour

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.