Shire Jobs

Summary You will provide administrative support by managing travel authorizations, employee in-processing and out-processing, time and attendance, office supplies, and training documentation, as well as handling phone calls, visitor registration, and file management. You will also assist with scheduling meetings and preparing reports and correspondence using office software. Responsibilities In this position, you will provide clerical and administrative support within the Communications Technology Laboratory. You will process travel authorizations and vouchers; prepare documentation for guest researchers appointments/renewals; assist in the in-processing of new employees and associates to include arranging for office space, phones, and computer accounts prior to arrival; prepare for and execute out-processing actions prior to the departure of exiting employees and associates; manage time and attendance; purchase equipment supplies, and services; serve as a bankcard holder; prepare training requests and documenting completed training in the Commerce Learning Center database; schedule meetings; register visitors; manage files, including archiving records according to published records schedules; and serve as the principal office contact for phone calls and visitors. You will prepare documents, reports, and correspondence requiring typing 40 WPM and skill using a variety of office automation software, such as spreadsheet and word processing software. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must possess 1 year (52 weeks) of specialized experience equivalent to at least the GS-04 grade level, (ZS-II at NIST). Specialized experience is defined as: Experience in utilizing administrative/clerical skill and automated systems to process time and attendance; make travel and conference arrangements, manage multiple calendars, review correspondence for procedural and grammatical accuracy, respond to non-technical correspondence, maintain an office filing system, compile and enter information into, and retrieve information from various automated programs. OR 4 years of education above high school OR A combination of education and experience AND In addition, applicants must be able to type 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration Education This position allows applicants to qualify with education. Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required before a final offer of employment. Use of foreign education for qualifications An accredited organization must evaluate education completed outside of the U.S. to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view a listing of accredited organizations from the Department of Education's website. A copy of the foreign education evaluation (containing the results with course-by-course listing) is required with your application. Additional Information This position is covered under NIST's Alternative Personnel Management System (APMS), a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent Learn more about the APMS here! We may share your application package with other selecting officials at NIST with opportunities like this one. Additional selections may be made through this vacancy. Click all links in this vacancy announcement to view additional information or instructions. You MUST select at least ONE ELIGIBILITY to be considered for this position. All documents submitted for this announcement must be legible to make qualification or eligibility determinations. A probationary period may be required. This position requires filing of an OGE-450 Confidential Financial Disclosure Report within 30 days of onboarding and annually thereafter Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire. NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities such as: ? Telework Flexible work schedules Paid parental leave Paid vacation Sick leave Family-friendly leave Childcare subsidy program for qualifying families Back-up child care program Child and elder-care resources On-site childcare center Lactation spaces Wellness programs Fitness center Employee assistance programs