Shire Jobs

Job Description:

Development Operations Lead and Executive Assistant

RMI is seeking a professional, self-motivated, and experiencedcandidate with exceptional project management, problem-solving, organizational, and communication skills to provide high-level executive supportfor the Chief Development Officer and Development team. The ideal candidate will manage competing priorities with a can-do attitude, high attention to detail, operateefficiently, and maintain a pleasant and professional demeanor under pressure. The person must have a proven track record handling sensitive information, managing projects and schedules,facilitating meetings, and preparing executive level communications and presentations.

This position reports to the Chief Development Officer.

We highly encourage individuals of underrepresented groups to apply!

Key Responsibilities

DevelopmentExecutiveSupport(50%):

Serves as a key member of the Development team. Excitement about fundraising and performing distinct development tasks will be an essential part of the job. Responsibilities include:

Project Management:

Work across Development verticals and with other internal stakeholders.

Manage workflows and secure necessary approvals for materials (from external collateral to MOUs),

Sets realistic timelines across teams (including Senior staff) and ensuring deadlines are met,

Facilitate the smooth rollout of efficient internal workflows, including:

Play a key role in managing effective relationships with internal stakeholders,

Maintain relevant systems (Salesforce, Monday.com, SharePoint), to ensure high-quality and up-to-date data,

Enabletransparent and timely communication across Development, Program and relevant operations teams,

Improve development systems and processes, as identified in the normal course of work.

Liaise between fundraising and finance team in managing proposals and reports within the donor portfolio of CDO

Executive Operations:

CDO Operational Support: Create PowerPoint presentations, including basic analysis, for key audiences internally (Board of Directors, CEO, RMI Councils, Senior Leadership Team etc).

With Development Leadership team, prepare for and manage Development team meetings, including agenda and meeting management and notes, and follow up actions.

Scheduling, Correspondence, and Travel Arrangements:

Maintain confidential and sensitive information.

Foster positive relationships while interacting with RMI staff and donors and represent the CDO and development team in a positive light through great follow-through skills and sound judgement.

Manage internal and external scheduling for CDO and other development leaders, often across multiple global timezones.

Coordinate with the CEO office, board of trusteesliaison, and program team administrative teams to leverage executive travel globally for donor engagement

Manage CDO travel arrangements and coordinate Development-related travel for other RMI leadership

Determine priority matters of attention for the CDO, redirect matters to staff to handle, or handle matters personally as appropriate.

Prepare and respond to a range of high-level written and verbal correspondence, briefings, and donor meeting materials.

Interest in building their skills in fundraising/development professionally.

Customer Service and Event Support(15%)

Provide outstanding customer service for donor requests and questions through email and phone communications.

Event support as-needed, including onsite logistical support for donor-focused event

Work with CDO on logistics and facilitation of team retreat(s)

Development Team Admin (35%)