Shire Jobs

Description

The role is based on-site, focusing on the management and coordination of various tasks within the facility. The industry of operation is Facilities Management, and the successful candidate will be expected to perform a range of duties including overseeing janitorial services, managing office functions, and resolving issues.

Responsibilities:

• Oversee janitorial services including ordering supplies and managing contractors

• Handle client inquiries and concerns, ensuring quality service delivery and client satisfaction

• Coordinate snow removal and landscaping tasks, working closely with external vendors

• Generate and assign work orders to multiple technicians, subcontractors, and vendors

• Follow up on open and closed work orders, maintaining files on work orders, proposals, and department files

• Manage vendor files, check the accuracy of completed paperwork, and train vendors on work order and billing procedures

• Process invoices, ensuring proper cost center coding

• Assist with the inspections of the facility campus, using PC and/or PDA for work order system, email, and training

• Tackle printer issues, assisting with placing tickets on behalf of the client

• Perform ad hoc tasks as needed, demonstrating flexibility and adaptability in a dynamic work environment

• Collaborate with internal departments, effectively presenting information to large groups of employees

• Operate within company policies and principles, making decisions that impact co-workers and supervisors

• Provide assistance with process and procedure training, ensuring staff are kept up-to-date with relevant skills and knowledge

Requirements • Proficient in office functions and management of regular procedures

• Demonstrated ability in training personnel and oversight of team performance

• Skilled in processing invoices, billing, and check processing

• Experience in handling vendors, suppliers, and related paperwork

• Capable of performing ad hoc financial tasks and coding

• Proven track record in ensuring customer satisfaction and resolving issues

• Proficient in writing and managing correspondence

• Familiarity with Microsoft Office Suites and PC OS

• Experience in handling printing and manufacturing tasks

• Knowledge of facilities management principles and company policies

• Ability to handle onsite tasks and complaints efficiently

• Skilled in vendor management and maintaining positive vendor relationships. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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