Job Information
Bowling Green State University Assistant to the Executive Director in Bowling Green, Ohio
Assistant to the Executive Director
Bowling Green State University
Salary: Depends on Qualifications
Job Type: Full-Time
Division: President's Office
Opening Date: 05/22/2024
Location: Main Campus (BG), OH
Job Number: BGSU00450
Department: President's Office
Closing: Continuous
Summary
Provides support to the Center staff in matters of administrative operations including oversight and management of operating and personnel budgets within the division and administration responsibilities including monitoring of all activities within the office.
Essential Functions
• Coordinates, collects and prepares budget-related materials and provides preliminary review of budget requests; prepares budget information for Executive Director, Center to Advance Manufacturing; monitors expenditures made against all salary and operating budgets and maintains records of such expenditures, as required. Ensures the accuracy and legitimacy of all expenditures within the Center to adhere to university policy and procedure. Communicates with state agencies and other funders to verify that draws have been processed and that budgets are reconciled. Forecasts budget revenues and expenditures and regularly updates the Executive Director. Makes budget recommendations to the Executive Director relative to budget allocations and cash flow. Collects data to prepare a budget analysis and advises the Executive Director on short-term and long-term financial planning.
• Provides primary executive support to the Executive Director and Center Staff as needed. Responsible for administrative operations, tracking progress towards Center goals, and scheduling meetings. Handles problems, resolves issues, keeps supervisor informed of problems and subsequent resolutions. Responsible for correspondence to various internal and external constituencies.
• Prepares and coordinates personnel action forms, supplemental payment forms and bonus forms, including obtaining appropriate signatures in collaboration with Human Resources, Grants Accounting, and the Payroll Office.
• Performs day-to-day operational duties including P-Card transactions and entries, Chrome River entries, Falcons Purch transactions, entries and requisitions, etc. Inventories and orders supplies for Center.
• Other duties as assigned.
Minimum Qualifications
The following Degree is required:
• Bachelor's degree. Degree must be conferred at the time of application.
• Bachelor's degree in Business, Communications, Public Relations or related field preferred
The following Experience is required:
• 3 years of experience in communications, budgeting, and/or project management
The following Experience is preferred:
• 1 year of experience working in higher education preferred
Additional Information
Knowledge, Skills, and Abilities:
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent organizational and problem solving skills
• Strong customer service orientation
• Ability and commitment to work effectively with diverse constituencies, including faculty, staff, community leaders, donors
• Proficiency with computer software applications, including graphics, databases, word processing, pub