Shire Jobs

Summary You will serve as a SECRETARY (OFFICE AUTOMATION) in the Ocean Engineering Department (Code 120) of PSNS and IMF. Responsibilities You will maintain and control the supervisor's calendar and advise on daily appointments or conferences. You will arrange for meetings and appointments involving agency activities, other agencies, or public or business community beyond the supervisor's immediate organization. You will maintain records on prospective recruiting efforts, request or coordinate overtime, and maintain records on performance management programs. You will compose routine correspondence of a non-technical nature for the appropriate signature. You will locate and furnish reference material when required for understanding the subject matter or preparing a reply. You will review correspondence or other documents for completeness, clarity, format, adherence to stated office and shipyard policy, and for grammatical correctness prior to presentation to the supervisor for signature. You will prepare and package correspondence on such matter as retirement certificate letters for Shipyard Commander's signature, conferences, and requests or forwards technical information for routing and distribution. You will respond to routine and non-technical request for information such as status or reports, suspense dates for matters requiring compliance, and similar information readily available from files. You will establish and maintain files primarily for the use of the supervisor, including such material as correspondence and reports. You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one of- a kind report. You will create and review travel orders in the Defense Travel System and assists in completion of travel claims or travel vouchers. Requirements Conditions of Employment Qualifications FOR GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing secretarial and administrative support in an office setting scheduling appointments, preparing and reviewing correspondence, making travel arrangements, using office automation systems to ensure timely and effective deliverance of administrative services. FOR GS-06: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing office support functions utilizing automated systems to prepare and edit correspondence or memoranda, maintain and control electronic calendars, and maintain filing systems. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: Successful completion of one full year of graduate education that is directly related to the work of the position. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/ OR A combination of graduate level education and specialized experience, as stated above, may be qualifying if the percentage of education and experience equals one hundred percent. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.