Job Information
Albert Einstein College of Medicine Administrative Assistant III in Bronx, New York
Administrative Assistant III
US-NY-Einstein/Resnick - Bronx
Job ID: 2024-16824
Type: Administrative Support
# of Openings: 1
Category: 1199 Union
Albert Einstein College of Medicine
Overview
This position will provide administrative support to the Department of Medicine in the Pulmonary and Cardiology Division.
Responsibilities
- Answer telephones and provides appropriate information to callers, take messages and transfers calls; schedule appointments and meetings and maintain calendars;
- Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed
- Independently prepares non-routine correspondence for supervisor; Screen and route mail and documents;
- Maintain records of expenditures; monitor budgets and notify supervisor of potential problems;
- Assist in procurement and payment processes; utilize computer based programs to submit and track supply orders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements, work orders, etc.;
- Prepare required paperwork for faculty and staff from recruitment through appointment.
- Assist in the coordination of department/division related activities including but not limited to the grant application process, on-boarding of new personnel, volunteer applications, etc.;
- Maintain office equipment (include managing service contracts for common equipment) and supplies inventory. Order supplies as needed;
- Perform other related duties as assigned;
Qualifications
- High School Diploma and 4+ years of administrative support experience are required. Equivalent combination of education and experience will also be considered
Skills and Competencies
- Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of Power-Point. May use other web based programs as assigned
- Must demonstrate good judgment, initiative and attention to detail
- Must be able to effectively track time and resources to prioritize own work assignments
- Must be able to work independently and produce quality work from conception to completion on assigned projects
- Must possess strong customer service, communication and organizational skills
- Must possess high degree of familiarity with College and departmental/ divisional policies, procedures and practices;
- Uses independent judgment when responding to inquiries.
Hiring Rate:$27.33
Post Probationary Rate:$27.86
Job Rate:$28.73
Salary: 27.33 - 28.73 hourly
PI249147859
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PI249147859
Minimum Salary: 27.33 Maximum Salary: 28.73 Salary Unit: Hourly