Shire Jobs

Administrative Assistant

About the Organization For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.We care about your concerns and take excellent care of your property. As Owners, we understand that 'good management doesn't cost, it saves'. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services.Our Vision: Investing in our people, our properties and our communities to build a lifestyle of prosperity.Our Mission: We're determined to maintain a thriving culture. We are focused on enhancing team effectiveness. We promote individual and collective growth within the community by redefining affordable housing.

Description

Job Purpose / Summary:

The Administrative Assistant performs routine clerical, secretarial, and administrative work in answeringtelephones, receiving the public, providing customer assistance, rent collection, data processing, and recordkeeping.

Essential duties and responsibilities:

• Duties include but are not limited to:o Date stamp, sort and distribute inter-office and external mail.o Communicate with residents; respond to their inquiries.o Assist the accounts receivable, payable and accounting departments with administrative taskso Assist the CFO with rent renewal paperwork

o Correspond with outside agencies and ownership

• Functions:

o Receive the public and answer questions, in person and by telephone; respond toinquiries from residents, clients and others and refer, when necessary, to the appropriateperson, official or department

o Prepare and process various projects' paperwork, edit and get approved for distributiono Compose, type and edit correspondence, reports, memoranda and other materialo Other duties as assigned

Core Competencies:

• Confidentiality

• Effective Communication

• Customer Orientation

• Problem Solver

• Flexibility

Direct supervisory roles:

• Not applicable

Key working relationships and interactions:

• Property Manager

• Residents

• Clients

• Maintenance Team

• Administration Team

• Accounting Team

• Management Team

General Qualifications

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. While performing the duties of this job, the Team Member is regularly required to talk or hear. The Team Member is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Requirements

Minimum Requirements:

• High School diploma or equivalent

• At least two years of administrative experience

• Computer Skills

• Typing speed of at least 45 WPM

Location Shinda Management - Brooklyn

EOE Statement Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Full-Time/Part-Time Full-Time

This position is currently accepting applications.