Job Information
Bowdoin College Campus Scheduler & Administrative Coordinator in Brunswick, Maine
Campus Scheduler & Administrative Coordinator
Posting Number S01293JP
Department Events and Summer Programs
Job Summary
The Campus Scheduler & Administrative Coordinator for Events and Summer Programs plays a crucial role in coordinating and managing campus facilities, scheduling events, and supporting summer programs at Bowdoin College. This position serves as the primary point of contact for event scheduling, room reservations, and logistical coordination across campus.
Essential Functions:
Oversees all aspects of the computerized campus scheduling system and assists students, faculty, and staff in scheduling and publicizing events.
Coordinates the marketing, registration, accounting, and implementation of externally focused programs such as the Bowdoin Art Camp and the Bowdoin Summer Day Camp and coordinates the summer student-housing program.
Provides key staffing at major academic year events.
Provides administrative support for the department, including answering phone calls, responding to emails, tracking/ordering office supplies and other administrative duties as assigned.
Effectively communicate and foster relationships with other campus departments and services. particularly those that work closely with the events office such as Facilities, Dining, Event Production, Onecard, and Security.
Provide staffing and service at the OneCard office front desk for 3-4 hours each day, including but not limited to – printing ID cards for faculty, staff, students, and other guests of the College; answering questions about OneCard and troubleshooting basic issues over the phone or in-person; assisting customers picking up keys or other items that are prepared and awaiting pickup.
Pay and Benefits:
Hourly range for this position is expected to be: Minimum $25.80 – Maximum $27.00/per hour
A variety of health insurance plans
Life insurance, disability insurance, and a generous retirement plan
Paid time off – Vacation, Personal, and Holidays
Paid parental leave
Access to many of the College’s facilities including the gym and pool
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
Required:
High School diploma or GED equivalent.
Excellent organizational, interpersonal, and customer service skills.
Demonstrated record-keeping ability and attention to detail.
Strong oral and written communication skills
Strong software user-interface, including demonstrated computer proficiency in Microsoft Office Suite, as well as, comfort in working with database software and the ability and willingness to learn other software, as needed.
Ability to collaborate and build strong working relationships with colleagues in the Events and Summer Programs Office and across campus
A commitment to excellence and the mission of a top-tier liberal arts college.
Preferred:
Associate’s or Bachelor’s degree preferred.
Experience Requirements and/or Equivalents
Required:
- Minimum of 2 years experience working in a professional office environment that requires customer service.
Preferred:
Prior experience scheduling in an educational setting.
Prior experience using scheduling software or equivalent.
Standard Work Days and Hours
This is a full-time, year round position working 40 hours/week.
Monday – Friday, 8:30 am – 5:00 pm, with occasional evening and/or weekend hours to staff events during peak periods.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category Full Time Year Round
FTE 0.94
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 06/28/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions