Job Information
Shell Country Management Assistant in Brussels, Belgium
Purpose
To provide comprehensive administrative support to the Country Chair and the Country Coordination Team (CCT) and assist in various administrative tasks for the BELUX office.
To coordinate communications, plan events, manage budgets, and support social investments and engagement activities.
To maintain office ambiance.
Prioritizing needs and requests, handling matters proactively and maintaining the highest level of confidentiality at all times
Accountabilities
Administration Support
Coordinate travels, meetings, expense claims, and holiday planning for the CCT and Country Chair.
Monitor budgets and provide administrative support as needed.
Maintain the Issue Matrix.
Update Crisis Manual and provide support for the notification service.
Support and track social investment execution.
Communication and Engagement
Communicate on annual CCT meetings, logistics / office moves, other various events or share minutes with certain staff.
Organize virtual staff engagement sessions and ensure clear communication with all staff members (e.g. 4x/year Belux Webcast).
Boards and Events Coordination
Plan and coordinate meetings, including invitations and logistics.
Provide support and facilitate various events
Serve as the focal point for Crisis Management
Ad Hoc Projects and Activities
Undertake ad hoc projects and activities as assigned.
The content of the role can evolve depending on the areas the appointed individual would like to grow and develop.
Have an eye for "ambiance" in the office and advise the Country Chair when needed.
Qualifications
experience in a similar administrative role.
Proficient communication in English, French, and Dutch (spoken and written).
Strong administrative skills with excellent knowledge of MS Office (Word, Excel, PowerPoint) and flexible to work with new tools.
Proactive, well-structured, flexible, reliable, and discrete individual.
Team and client-oriented with the ability to work independently.
Motivated and eager to learn.