Job Information
ICF Junior Event Project Manager in Brussels, Belgium
Description
ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events across the European Union and abroad. We are looking for a creative and dynamic team player to fill the position of Junior Event Manager. The ideal candidate has a good knowledge of event management as well as strong communication skills; has experience in working for the preparation and delivery of physical, hybrid and online events in a qualitative and timely manner; manages logistical and operational tasks for small and medium-size event projects; is proactive and solution-oriented
Responsibilities:
Strategically plan and execute all logistical aspects of events, ensuring seamless operations from inception to completion.
Cultivate and maintain daily communication with clients, predominantly EU Institutions, to deeply understand their needs and deliver exceptional service.
Oversee registration processes utilizing cutting-edge platforms like CVENT, B2Match, and Swoogo, guaranteeing a smooth and efficient attendee experience.
Manage travel and accommodation arrangements for participants, optimizing convenience and cost-effectiveness while adhering to high standards.
Conduct thorough technical tests, briefings, and rehearsals to flawlessly manage events both online and in hybrid formats, leveraging platforms such as Sli.do, Zoom, Webex, Interactio, and MS Teams.
Coordinate all logistical aspects of physical events to ensure seamless operations and exceptional attendee experiences.
Liaise with service providers and suppliers, oversee vendor setup, and manage procurement processes to ensure alignment with project goals and standards.
Foster seamless collaboration with internal creative and production teams to ensure alignment and cohesion across all facets of event projects.
Provide meticulous day-to-day supervision of project tasks, effectively managing multiple event projects concurrently while maintaining high-quality standards.
Champion innovative and sustainable practices in event management, reflecting organizational values and contributing to long-term success.
Requirements:
Possess a minimum of 2-3 years of event organization and management experience, preferably within the communication realm and with a focus on EU Institutions.
Demonstrate exceptional organizational and planning skills, coupled with an unwavering commitment to detail and quality.
Exhibit a client-focused mindset, dedicated to exceeding client expectations and delivering unparalleled service.
Showcase proven expertise in managing and delivering a diverse range of events, including conferences, meetings, webinars, seminars, both online and offline.
Display proficiency in online registration and badging services (CVENT, Swoogo, B2Match) and online conferencing and engagement tools (Zoom, Webex, Interactio, MS Teams, Sli.do).
Possess strong communication skills and a collaborative team spirit, essential for effective coordination and delivery.
Exhibit excellent proficiency in English and French, with proficiency in additional languages considered advantageous.
Embrace a creative vision and commitment to sustainability, driving qualitative and innovative event experiences aligned with organizational objectives.
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Working at ICF
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Brussels, Belgium (BE75)