Shire Jobs

The Position

Provide analytic and assistance to the activities of the Medical affairs, ensuring interaction and collaboration between the Functional Areas of Medicine and the different regions.

Tasks & responsibilities

• Administrative tasks:

• Support to Commercial, Medical Affairs, Market Access, Patients and others: training and Support on event organization (Contracts, Veeva Events, etc.).

• Team expenses management.

• Purchase Orders creation.

• TA´s content and materials management.

• Support to OPUs on event procedures

• XCevas Key User trainings

• Events:

• Planning of events alongside Therapeutic Areas managers:

• Contact with logistics provider: budget request and follow up, booking of plane tickets, salon, meals, compliance.

• Tracking of events documentation (Veeva Events, proposals, due diligence, etc)

• Participation in Therapeutic Areas (TA) and logistics provider event meetings prior to event and post event to close on invoices according to sourcing guidelines.

• SpotMe implementation on big events.

• Revision of service providers and uploading events in Veeva Events.

• Agreement drafting, addendums (EFECT/CorA).

• Invoice request and payment follow up. For international payments, contact with Finance & Controlling department.

• Budget managing Monthly meetings with TA managers and follow up on their activities.

• Planning of next year’s budget (YTD) with each manager (including travel expenses).

Requirements

• Minimum 2 years of experience in data analysis, for the preparation of information.

• High attention to detail, with a sense of urgency and high level of accuracy

• Proven experience or relationship management with both internal and external stakeholders.

• Proven experience of being able to present to small groups

• Superior organisational skills, including the ability to juggle and prioritise tasks and work to deadline.

• Level of English: Intermediate.

• Experience using Excel, power point. "

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.